Procede Software is the leading provider of Dealer Management Solutions for the commercial trucking industry!!! Today, our enterprise dealer management system—Excede—is used by hundreds of dealerships across the United States and Canada to improve their operational efficiency and drive performance across all areas of their business.

We are looking for an Administrative Assistant to join our Team! This induvial will work closely with our staff and play a vital role in our office ecosystem! If you enjoy working with others and being in a front of the house role, we encourage you to apply!

Why Procede? - This is what our VP of People & Culture has to say...watch this video

This is an on-site role working from our office. Our office is located in Solana Beach, CA – please only apply if you are local and willing to commute.

Primary Job Responsibilities

• Receive calls/visitors/deliveries/mail
• Manage visitor log and distribute/collect badges as needed
• File and retrieve corporate documents, records, reports and receipts
• Purchase and maintain inventory of supplies for the office
• Plan/organize company meetings/holiday party/all other company functions
• Manage/add/update office workspace reservations
• Order/pick up lunch/coffee/general office items
• Assist with accounts receivable and payable
• Assist with state tax filings
• Handle confidential non-routine information
• Light HR duties, including but not limited to assisting with job posts, interviews, leading onboarding sessions and various new hire tasks
• Responsible for preparing and shipping all training related materials
• Maintain professional appearance of the office (workstation/offices/open spaces are clean and ready for daily use)
• Housekeeping responsibilities including but not limited to sanitizing workstations and equipment, deep cleaning kitchen areas and equipment
• Restock kitchen/bathrooms or replenish kitchen/bathroom items as needed
• Responsible for booking travel arrangement (both internal and billable)
• Support and assist leadership and management staff members
• Represent the company accurately and professionally

Desired Qualifications/Skills

• Working knowledge of computers and electronic data processing; experience with Microsoft Office software; working knowledge of modern office equipment, practices and procedures
• The ability to multitask and possesses time management skills
• The ability to maintain strict confidentiality
• Proficient with numbers and mathematically competent
• Reliable, responsible and dependable
• Ability to demonstrate interpersonal skills in working with staff and customers in a professional manner
• Enjoy working with people and be able to show initiative, patience and courtesy
• Sensitive to others’ needs and feelings and being understanding and helpful

• Detailed oriented, organized, perform self-review and correct own work without close supervision

• Self-motivated, driven and resourceful
• Continual attention to detail in composing, typing and proofing materials for grammatical and spelling errors

Requirements

• High school diploma or equivalent
• Associate degree desired
• 1+ year of clerical/front office responsibilities and administrative support duties preferred
• HR coordination experience a plus
• Valid driver’s license

Physical Requirements

• Ability to sit at a desk, computer terminal or meeting table for a long period of time
• Ability to use hands and fingers or adoptive equipment to safely operate assigned equipment
• Ability to lift up to 20 lbs
• Ability to use telephone frequently for a long period of time, and to hear and speak clearly by telephone
• Ability and means to travel on a flexible schedule as needed. Travel requirements may include running office errands and visiting prospective company event venues
  

The Exciting Stuff:

Benefits

• Medical, Dental and Vision
• Competitive Compensation
• Paid Time Off (PTO)
• Volunteer Day Off (VDO)
• 13 Paid Holidays
• Lifestyle & Wellness Reimbursement
• Retirement Plan with Company Match
• Work equipment (laptop, monitor(s), keyboard, mouse, etc.)
• Destination office in Solana Beach, CA

Pay: $18 - $22 an hour

In additional to our comprehensive benefit package, our company encourages and supports career development. We are equally invested in our employee's success and believe in a partnership where individuals can grow professionally.

Culture

We work hard and play hard; we strive to create a culture that is as equally challenging as it is fun and rewarding! Please view our social media pages to get a glimpse of our company sponsored events:

Facebook: https://www.facebook.com/procedesoftwareofficial/

LinkedIn: https://www.linkedin.com/company/procede-software

We are proud of our company and welcome you to visit our website to see why and learn a little bit more about us https://www.procedesoftware.com/company/.

We hope you are interested in our Company and our Administrative Assistant role and welcome anyone to apply!

Please be sure to add notifications@app.bamboohr.com to your email contact list to ensure delivery of all correspondence from us.

Procede Software provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.