Job description

All communication regarding the position or resume submission should be sent to Winter Springs Human Resources.

We are looking for a positive, organized individual with customer service experience.

Under general supervision, the purpose of the job is to perform a variety of office support and/or administrative duties for the Public Works and Utilities Departments. Administrative Assistant will performs both routine and non-routine administrative support duties as dictated by the nature of the work area.

Main Responsibilities:

• Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported. Secure details of specialized information, coordinating office work and providing information regarding the services and operation of the unit. Function as building and inspections receptionist.
• Receives and processes standard materials appropriate to assign departments including correspondence, memos, agendas, minutes, charts, permits, legal documents, orders, requisitions, ordinances, reports and manuals.
• Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to appropriate divisions or staff. Take notes and minutes of conferences, meetings and functions as required.
• Conduct standard, routine bookkeeping and interacts with department business analyst
• Handles a wide variety of typing assignments which may be confidential in nature; operates a computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Establishes, maintains, process and updates files, records, certificates, and/or other documents. Orders, stock, and distributes office supplies.
• Resolves routine administrative problems and answers inquiries concerning activities and operations of department/decision; accepts, screens and routes telephone calls; maintains log of inquiries as required.
• Arranges meetings and conference, schedules meetings and appointments, and performs other duties related to maintaining one o more individual schedules.
• Regular in-person attendance, since face-to-face interaction and coordination of work with other employees, outside colleagues, resident or vendors and all immediate access to documents or other information located only in the workplace in required.
• Other duties as may be assigned.

(These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.)

Minimum Requirements:

KNOWLEDGE, SKILLS AND ABILITIES:

1. Knowledge of business English, spelling and punctuation, in order to prepare documents and compose letters, etc.

2. Knowledge of office practices and procedures.

3. Knowledge of business mathematics.

4. Knowledge of the Department and City's policies, procedures and practices.

5. Ability to establish and maintain effective working relationships with employees and the public.

6. Ability to type from dictaphone (if required) or in taking dictation.

7. Ability to access input and retrieve information from a computer.

8. Ability to communicate using speaking, hearing and visual skills.

9. Skill in the operation of a PC, Scanner,and Fax

10. Skilled in Microsoft Outlook and Excel

11. Skill in the use of taking dictation or of transcription from a dictaphone (if required).

EDUCATION AND EXPERIENCE:

High school diploma or GED supplemented by specialized courses/training equivalent to completion of one year of college in secretarial support, office administration or closely related field.

Requires two (2) years progressively responsible experience in general administrative support functions, which provides broad exposures and practical application of current office systems technology and associated software support systems; or equivalent combination of education, training, and experience.

(A comparable amount of training, education or experience can be substituted for the minimum qualifications.)

ESSENTIAL PHYSICAL SKILLS:
- Acceptable eyesight (with or without correction)
- Acceptable hearing (with or without hearing aid)
- Types at 55 words per minute
- Ability to access, input and retrieve information from a computer.
- Ability to access file cabinets for filing and retrieval of data.
- Ability to sit at a desk and view a display screen for extended periods of time.
- Ability to communicate both orally and in writing.

Licenses, Certifications, or Registrations:

Valid Driver’s License

Working Hours and Environment:

Works inside in an office environment

(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made when requested to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $17.14 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 2 years (Preferred)
• Administration: 2 years (Preferred)

Work Location: In person

learninglandscape.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, learninglandscape.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, learninglandscape.com is the ideal place to find your next job.