• May exercise technical and functional supervision over clerical staff.

• Perform a wide variety of responsible and complex secretarial and administrative duties to ensure the smooth and efficient operation of the department to which assigned; disseminate information to appropriate personnel; direct work flow and ensure compliance with departmental guidelines, policies, and procedures.
• Plan, organize, and carry out administrative assignments; research, compile, and organize information and data from various sources on a variety of specialized topics related to programs in assigned area.
• Participate and assist in the administration of the assigned office; organize and manage all office activities associated with the office; participate in problem solving on various issues to enhance efficiency and operations of the department; recommend organizational or procedural changes affecting support activities.
• Direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.
• Screen office visitors and telephone callers; respond to requests for information and provide technical assistance to citizens regarding department policies, regulations, procedures, services, and operations; screen, sort, and distribute mail; respond to routine correspondence.
• Type and proofread a wide variety of reports, letters, forms, memoranda, correspondence, and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation; distribute copies of materials.
• Verify and review forms and reports for accuracy, completeness, and conformance with established regulations and procedures; apply specialized knowledge of departmental and program policies and procedures in determining completeness of applications, permits, records, and files.
• Maintain department filing systems and records; develop and implement filing systems; modify systems as appropriate.
• Assist in a variety of department operations; perform special projects and assignments as requested.
• Maintain calendars of department activities, meetings, and various events; schedule City staff meetings or meetings between City staff and other groups or organizations; arrange for necessary materials to be available at meetings; coordinate travel arrangements for department staff as necessary.
• Serve as secretary to various committees, commissions, and task forces; prepare, copy, and distribute meeting agendas and related materials, minutes, resolutions, or other formal documents; coordinate transfer of materials to City Clerk for review by the City Council.
• Communicate with staff in other departments to exchange information and to coordinate activities and shared programs.
• Operate a variety of modern office equipment including copiers, computers, fax machines, and printers to enter and retrieve data and produce various documents and reports.
• Participate in the development, administration, and monitoring of the department's budget.
• Receive payments or fees; issue receipts; issue permits; maintain records of transactions.

• Perform related duties and responsibilities as assigned.

• Operations, policies, and procedures of the department to which assigned.
• Office management principles.
• Principles and practices of fiscal, statistical, and administrative data collection and report preparation.
• Modern office procedures, methods, and equipment including computer equipment.
• Word processing methods and techniques.
• Applicable software applications.
• Practices and techniques of minute taking and preparation.
• Principles of business letter writing.
• Basic report preparation techniques.
• Principles and procedures of record keeping.
• Techniques used in public relations.
• English usage, spelling, vocabulary, grammar, and punctuation.

• Take and transcribe minutes at a speed necessary for successful job performance.
• Type at a speed necessary for successful job performance.
• Operate modern office equipment including computer equipment.

• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply the laws, codes, and regulations pertaining to assigned programs and functions.
• Perform responsible and difficult secretarial and administrative work involving the use of independent judgment and personal initiative.
• Analyze situations carefully and adopt effective courses of action.
• Independently prepare correspondence and memoranda.
• Maintain confidential records and reports.
• Schedule and coordinate projects; set priorities; adapt to changing priorities.
• Work independently in the absence of supervision.
• Work cooperatively with other departments, City officials, and outside agencies.
• Respond to requests and inquiries from the general public and City personnel.
• Compile and maintain complex and extensive records and prepare routine reports.
• Exercise good judgement, flexibility, creativity, and sensitivity in response to changing situation and needs.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

• Three years of responsible secretarial experience involving assisting management or administrative staff with typing, filing, calendar coordination, public relations, and project coordination tasks.

• Equivalent to the completion of the twelfth grade supplemented by specialized training in business or secretarial science.

• Possession of a valid California Class C driver's license.

EMPLOYEE BENEFITS:

• Retirement System: California Public Employees' Retirement System
  • Classic Local Miscellaneous Members: 2% @ 55, modified for Social Security coordination
  • PEPRA Local Miscellaneous Members: 2% @ 62
• Social Security: The City participates in Social Security and pays 100% of the employer's required contribution only.
• Deferred Comp Matching: The City will match elective deferrals to the ICMA 457 plan up to 2% of the employee's base pay. This plan has a 5-year vesting period.
• Holidays: .
  • New Year's Day
  • Martin Luther King, Jr. Day
  • Washington's Birthday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veterans' Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Eve
  • Christmas Day
  • Floating Holiday (must be used annually on a fiscal basis by June 30th or lost)
  • Admission Day Floating Holiday (Birthday) cannot be accumulated or carried over from calendar year-to-year.
• Sick Leave: Twelve days per year with unlimited accumulation. If employee retires within 120 days of separating from City of Reedley service, sick leave balance may be converted to retirement service credit.
• Vacation: Maximum accrual is capped at 320 hours effective July 1, 2021.
  • 12 days/year for the first 2 years
  • 13 days/year beginning with the 3rd year
  • 14 days/year beginning with the 4th year
  • 15 days/year beginning with the 5th year
  • 16 days/year beginning with the 6th year
  • 17 days/year beginning with the 7th year
  • 18 days/year beginning with the 8th year
  • 19 days/year beginning with the 9th year
  • 20 days/year beginning with the 10th year
• Vacation Buy-Back: Employees who have sufficient accrued vacation, may have up to 80 hours in a fiscal year bought back by the City. Employees may submit requests up to two (2) times in a fiscal year but may not exceed a total of 80 hours for both requests combined. Employees must have 120 hours of accrued vacations after the buy-back.
• Administrative Leave: Unless a position is designated as FLSA Exempt, no Administrative Leave, except that upon receiving a positive annual performance evaluation, All Other Unrepresented staff may receive up to 1 day at the supervisor's recommendation to the City Manager, who shall have final approval authority. FLSA Exempt designated positions will receive 5 days (40 hours) of Administrative Leave.
• Compensatory Time: All Other Unrepresented Non-Exempt employees may accrue up to 80 hours of compensatory time off (accrued at time and one half) in lieu of being paid overtime. FLSA Exempt designated positions are not eligible to earn compensatory time off.
• Medical Benefit: Full coverage available for employees and eligible dependents. For the 2022 plan year, Anthem Blue Cross HMO and PPO plans are available, as well as a plan through Kaiser. The employee pre-tax premium contributions range from $0.00/month to $99.37/month, depending on the plan chosen and family status.
• Dental Benefit: The City provides dental benefits through Ameritas and pays 100% of the premium for the plan.
• Vision Benefit: The City provides vision benefits through Anthem Blue View Vision and pays 100% of the premium.
• Cash-In-Lieu: A Cash-In-Lieu program is available to employees only with proof of other coverage.
• Life Insurance: A Group Term Life Basic Life Policy of $50,000 is provided for All Other Unrepresented Non-Exempt employees of the City of Reedley.
• Long-Term Disability: The City pays 100% of the long-term disability premium.
• Bilingual Pay: Available upon approval of the City Manager.
  • $80.00/month for employees who demonstrate their ability to speak a language beneficial to the City business.
  • $100.00/month for employees who demonstrate their ability to speak, read, and write in a language beneficial to the City business.
• Longevity Pay:
  • 5.00% Longevity Pay upon completion of 10 years, of cumulative full-time service.
  • 7.50% Longevity Pay upon completion of 15 years of cumulative full-time service.
  • 10.00% Longevity Pay upon completion of 20 years of cumulative full-time service.
• Notary Pay: Employees who are commissioned by the State of California as a Notary Public may receive a 1.0% of base pay incentive if need of their commission is beneficial to City business as approved by the City Manager.
• Uniform Allowance: Life Safety/Code Officer position receives $1,000 per year, payable in one installment.
• ALL EMPLOYEES ARE REQUIRED TO ENROLL IN DIRECT DEPOSIT. ENROLLMENT IS REQUIRED UPON HIRE. Documentation to substantiate bank account information is required to be submitted with the direct deposit enrollment form.