Job description

Administrative Assistant – A/R and A/P

Are you a highly organized and detail-oriented administrative assistant with experience using QuickBooks As an administrative assistant, you will play a crucial role in supporting the daily operations and maintaining financial records using QuickBooks. The ideal candidate will have a strong background in administrative tasks, exceptional organizational skills, and proficiency in QuickBooks software.

What You Will Do:

• Perform general administrative tasks such as managing phone calls, emails, and correspondence.
• Maintain and organize physical and electronic files, ensuring accuracy and confidentiality.
• Prepare and process documents, invoices, quotes and work orders.
• Assist in the accounts payable and accounts receivable processes, including data entry and reconciliations.
• Process expense reports and assist with payroll activities.
• Monitor and maintain inventory records, ensuring accurate stock levels and timely reordering.
• Assist in preparing financial reports, including profit and loss statements and balance sheets.
• Collaborate with team members to support various projects and initiatives.
• Strong Customer Service skills and positive personality
• Conduct research, compile data, and prepare reports or presentations as needed.
• Answer phones, assist with client and employee questions and needs.

What You Need:

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Strong proficiency in QuickBooks software and knowledge of basic accounting principles.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines.
• Strong written and verbal communication skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong problem-solving and decision-making abilities.
• Professional demeanor and ability to work well within a team.

What’s In It for You:

• Family owned with traditional values.
• Pay rate $20.00/hourly.
• Business casual environment
• Opportunity for advancement
• When you work as an employee through The Reserves Network, you are eligible to enroll in medical, dental and vision insurance, as well as 401K, direct deposit, and our referral bonus program!

The Reserves Network is a family-owned and veteran-founded company. Since 1984, we have been bringing employers and job seekers together in a variety of industries and positions.

As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However, you identify and whatever your background, we encourage you to apply today or you can download our mobile app to receive and accept real-time job notifications.

If you are an administrative assistant with QuickBooks experience, please apply today. If you would like to learn more about this opportunity, please call us at 704-868-8599.

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