Job description

Job Title: Admin/Event Planning

Location: Houston, TX 77024

Duration: 4-6+ months (with possible extension)

Shift: Monday - Friday 8am - 5pm

Job description:

• General and administrative functions.
• Manage calendars; schedule appointments; organize meetings/events for group.
• Manage office supplies, mail, phone coverage and other general administrative duties.
• Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc.).
• Prepare/process expense reports.
• Process purchase orders, requisitions, ACEs online; set up vendors in Oracle.
• Professional appearance/attitude.
• Maintain office files/records.
• Prepare agendas/coordinate travel arrangements for visitors.
• Maintain strict confidentiality at all times.
• Review e-mail; proactively handle routine correspondence.
• Professionally interact with business contacts both inside and outside of company.
• Financial/analyst functions.
• Assist with budget process; review/analyze monthly expenses.
• Knowledge of Air Liquide purchasing and accounting systems.
• Analyze data.
• Drive a project through to completion.
• Knowledge of organization, policy, procedures, and personnel to operate with a great deal of latitude for independent judgment on routine issues.
• Prepare internal and customer biographies for meeting preparation.

General Requirements:

• Event Planning Experience required.
• 3+ years’ experience in administrative positions.
• Light Travel required for Customer Events.
• Good communication/interpersonal skills; ability to interface with customers.
• Ability to type 60 wpm minimum; take shorthand.
• Strong written/oral communication skills.
• Attentive to details/accuracy is very important.
• Demonstrates tact and integrity when contacting internal and external customers.
• Make decisions about work priorities to effectively and efficiently manage workload.
• Handle many tasks at once.
• Excellent verbal/written communication skills.
• Theoretical/practical business knowledge.
• Function in a team environment.
• Proficiency in use of office automation tools; Google Suite.
• Thorough knowledge of Oracle (Purchasing).

Job Type: Contract

Pay: $25.00 - $27.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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