The Accounts Payable Specialist is responsible for inputting and disbursing the Company’s accounts payable invoices. This position prepares and records journal entries. The Accounts Payable Specialist is also responsible for complying with the Bank’s established internal control over financial reporting (“ICFR”) program, without exception.

RESPONSIBILITIES

• Reviews vendor invoices for proper approval and appropriate coding to general ledger accounts, cost centers and branches.
• Reconciles processed work by verifying entries and comparing system reports to invoices.
• Maintains historical records by scanning and filing documents.
• Researches expense items upon request.
• Create new vendors and maintain existing vendors in the Accounts Payable System.
• Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances.
• Verifies vendor accounts by reconciling monthly statements and related transactions; resolved vendor disputes.
• Monitor expenses to assist with accruals and recording payments in proper accounting periods.
• Process American Express corporate credit card payments and expense posting.
• Assist in paying leases and recording rent payments in proper periods.
• Create supporting documents for Director payments and process them timely.
• Reconcile assigned General Ledger accounts.
• Reports sales taxes by calculated requirements on paid invoices. Prepares various tax schedules, surveys, and questionnaires. •
• Process annual Tax Form 1099-Misc and Form 1096 reporting.
• Retrieves and distributes Accounting Department mail.
• Assists in the preparation of bankers boxes for shipment to offsite storage facility for records retention.
• Oversees interns and temporary staff with invoice scanning and archival.
• Assists in the preparation of a required daily and monthly analysis reports as requested by management.
• Protects organization’s value by keeping information confidential.

QUALIFICATIONS

• Computer skills required in Microsoft Office (Word & Excel)
• Strong Customer Service experience required
• 1-3 years of AP experience preferred

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)