Accounting Assistant I
Full Time
United States
$3,634 - $5,113 a month
Posted
Job description
Class Title
Accounting Assistant I
Class Code
101
Salary
$3,634.00 - $5,113.00 Monthly
Basic Function
Under supervision, performs basic accounting and/or cashiering tasks, responds to public inquiries and performs related duties as assigned.
Distinguishing Characteristics
This is the entry-level classification in the account clerk series. Incumbents perform the more routine and less complex accounting clerical assignments while learning City policies and procedures.
This classification is distinguished from the next higher classification of Account Clerk II in that the latter classification performs accounting work of greater complexity, requiring knowledge of standard accounting principles and methods, and substantive knowledge of City policies and procedures.
Typical Duties
(May include, but are not limited to, those duties listed below.)
- Accepts and records payments from customers for City services, licenses, parking citation fines, parking permit fees, taxes, tickets and registrations, both in person and by mail; checks and balances cash received with cash register daily; prepares bank deposits and receipt reports.
- Processes and records accounts receivable billings and billing advices; issues, receives and processes applications for registration in various City programs.
- Maintains logs and revenue records; completes basic reporting and requesting forms such as purchase orders and requisitions.
- Responds to phone and in-person inquiries concerning assigned responsibilities; resolves routine complaints or problems; refers callers to appropriate staff as necessary.
- Computes and totals charges for inter-City department expenses such as vehicle, mileage, gas and oil, stores issues and vehicle repairs.
- Prepares and types various monthly and quarterly reports related to duties assigned and routine correspondence.
- Operates photocopying machine and other office equipment; collates, files and distributes copies as directed.
- Maintains established filing system, filing various records and documents and creating new files as necessary.
- Receives, sorts and distributes incoming and outgoing correspondence.
- Assists in maintaining office materials and supplies; runs necessary errands as requested.
- Enters various data or records into computer system through standard computer terminals.
- Provides information to traffic court or small claims court regarding citations.
- May perform other related duties that may be reasonably expected as part of this classification.
WORKING CONDITIONS
Position requires prolonged sitting, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities, with occasional standing and squatting. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far and near vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:
Education and Experience:
High school graduation or equivalent; and- One year of cashiering or bookkeeping experience, including public contact and basic computer use.
Knowledge:
Business math.- Basic cash handling practices and record keeping.
- Basic computer applications used for word-processing and data management.
Abilities:
Make basic mathematical computations accurately.- Count money quickly and accurately.
- Operate cash register software.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Read and write effectively and to follow written and verbal instructions.
- Accurately maintain basic logs and records.
- Act in a courteous and effective manner when dealing with the general public by phone and in-person.
- Perform routine typing of financial and statistical documents. (Note: Some positions in this class may require a typing skill of 45 wpm from clear copy.)
Licenses and Certificates
Some positions in this class may require:
- Possession and continued maintenance of a valid Class C driver’s license.
DESIRABLE QUALIFICATIONS
- Skill to use a 10-key calculator with speed and accuracy.
Career Ladder
- Accounting Services Supervisor
- Accounting Assistant II
- Accounting Assistant I
Class Detail
Reports to Various reporting relationships
Supervises Nonsupervisory
Bargaining Unit Service
Classification No: 101
Classification No: 101
Date of Issue: 5/89
Supersedes: 8/16
Update: 06/21
SALARY
- This classification belongs to the Service bargaining unit and has a nine-step salary range. All classifications in this bargaining unit add an additional wage Step J on 7/14/18 by MOU agreement. Appointment may be made commensurate with experience. The current salary schedule is posted on the City website. See MOU for salary practices.
UNION REPRESENTATION
- This classification belongs to the Service Employees' bargaining unit. All employees within this unit are represented by the Service Employees' International Union.
APPOINTMENT
- Any candidate selected by the appointing department may be required to pass a pre-employment medical exam administered by a City-selected physician before hire to non-sedentary positions. Prior to starting work, all newly hired employees will be fingerprinted, to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment
. Candidates must present documentation verifying authorization to work in the United States and take a loyalty oath as required by the State of California at the time of hire. Appointments to regular positions are subject to a six-month probationary period (unless specified as 12-month by Service Employees MOU) which is considered a part of the selection process. Probationary employees may be terminated without recourse during this period. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.
LEAVE
Vacation – 80 hours/year up to 5 years, 120 hours/year 6-10 years, plus 8 hours for each year after 10 years up to a maximum of 160 hours/year.
Sick – 12 days/year
Holidays – up to 11 days/year
Floating Holidays - 24 hours per year - prorated for part-time
Floating Holidays - 24 hours per year - prorated for part-time
INSURANCE – (available to employee and eligible dependents)
Medical – Depends on plan selected; City generally pays 95% of the cost of coverage (pro-rated for part-time).
Dental, Vision, Employee Assistance Program – City currently pays full cost of employee and family coverage (pro-rated for part-time). Plus an additional $29.50 per pay period.
Dental, Vision, Employee Assistance Program – City currently pays full cost of employee and family coverage (pro-rated for part-time). Plus an additional $29.50 per pay period.
Life – City provides a $20,000 life insurance policy.
Long Term Disability – City provides a long term disability plan.
RETIREMENT
All new regular employees become members of PERS. Public Employees' Retirement System (PERS) 2% @ 62 (3 year average). Prior PERS membership may affect retirement formula. Employees contribute 9.75% of their salary to PERS on a pre-tax basis. An employee is vested after 5 years of membership. No Social Security is withheld.
ADDITIONAL BENEFITS (not all inclusive)
457 Deferred Compensation Plan
Accident Protection Insurance
Bilingual Pay if required by position
Cancer and Critical Illness Insurance
Direct Deposit
Discount Bus Pass Program
Flexible Spending Plans for Health & Dependent Care
Longevity Pay (after 10 years and 15 years)
In lieu Medical Reimbursement of $200 /month (if not participating in City offered Medical Plan)
Shift Differential
Supplemental Life Insurance
Tuition Reimbursement
The information included in this listing is subject to change and does not constitute an expressed or implied contract. Leaves and most Insurance contributions are pro-rated for part-time benefited employees.
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