Job description

ACCOUTING ASSISTANT

Michelson Laboratories is a leading food testing laboratory based in Southern California. Since 1970, Michelson Laboratories has provided efficient testing and analyses to an extensive spectrum of customers. We have a broad-based background and are thoroughly proficient in a diverse range of industries.

Our Administration department is dedicated to handling all the administration needs through superior performance and commitment. We are expanding our accounting department in our Commerce location and are looking for an Accounting Assistant. The Accounting Assistant is accountable for collecting the maximum amount of overdue funds from customers, accounts receivable tracking, accounts payable and operating a multi-line telephone system to answer and route a high volume of incoming calls. Also responsible for administration duties, which include greeting and directing customers/visitors as soon as they arrive at the office. The position works closely with the Accounting Manager and Front Office Team.

Responsibilities for Accounting Assistant:

· Stratify collection activities to maximize cash receipts

· Documenting daily collections activity

· Researching account disputes and billing discrepancies

· Performing account / payment reconciliations

· Issue statements / dunning letters to overdue accounts

· Issue payment commitment letters

· Recommend that accounts be shifted to a collection agency

· Process small claims court complaints

· Maintain accurate records about the customer payment status

· Recommend bad debt write-offs

· Analyzing and assessing the creditworthiness of account / client using external credit risk management tools / reports

· Accounts Payable - Reconcile invoices and identify discrepancies

· Assist in review and file payroll documents

· Provide accounting and clerical assistance to the accounting department

· Serve customers by greeting, welcoming, and receiving their samples appropriately.

· Answer, screen and forward any incoming phone calls while providing basic information when needed.

· Sort / e-mail or mail-out laboratory invoices/certificates by following reporting policies and procedures.

· Ability to communicate effectively and work in a team environment under time constrains.

· Process / distribute incoming and outgoing mail and manage the office FedEx, UPS and USPS shipments.

· Perform other clerical receptionist duties such as filing, photocopying, providing accurate information via phone/e-mail and faxing.

· Maintain a safe, well organized, clean and efficient office environment.

· Complete office runs needed by management.

· Assist in administrative duties as requested

Qualifications for Accounting Assistant:

• Minimum of 2 years of accounting assistant or collection clerk preferred
• BS degree in business or related field preferred
• Excellent customer service, negotiation, communication / written and analytical skills.
• Comfortable in a fast-paced environment with minimal direction and able to adjust workload based upon changing priorities
• Ability to organize and prioritize work activities
• Positive, enthusiastic personality to energize the workplace
• Able to manage customer accounts / manage projects and understand sense of urgency in a time sensitive industry
• Proficient with MS Office Programs
• Must have a flexible schedule and be able to work weekends, holidays and overtime when needed

Benefits for Accounting Assistant:

• Medical (PPO/HMO)
• Dental (PPO/HMO)
• Vision (VSP)
• Life Insurance
• 401K
• Sick / Vacation / Holiday

This is a full-time position. Starting at $18/hr. depending on experience.

Michelson Laboratories, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, age, veteran status, or any other legally protected status. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Work Location: In person

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