Position: Training Administrative Assistant
Duration: 6 months
Location: Everett, WA

Brief Job Description:

• Under general supervision, provides administrative support for day-to-day training operations.
• Assists with trainee uniform program and permit reimbursement forms.
• Supports Training Division activities at various agency locations, prepares training materials, schedules meetings, takes and publishes meeting minutes, compiles information, and generates reports in Excel.
• Deals with and documents internal and external customers at all levels in occasionally difficult or sensitive situations and filing.
• We need an ongoing temp support Training.
• Will require driving their personal car between buildings.
• The temp will work 100% on-site.
• If they work out this could be a six-month position.

Qualifications and experience desired:

• Two years of general administrative experience.
• Word, mail merge functions, formatting, use of tables, and other activities generally associated with intermediate proficiency.
• Excel, with the ability create and maintain spreadsheets, graphs, and reports, including pivot tables and linked worksheets.
• Grammar, punctuation, spelling.
• Time management, including priority setting and resetting.
• General office practices and extensive filing.
• Procedures for handling privileged or confidential documents.
• Communication in English, in writing, or verbally.
• Attention detail identify and correct errors.
• Setting and resetting priorities.
• Working with teams.
• Persevering in difficult situations with tact and diplomacy.
• Responding with the flexibility changing priorities.
• Working well independently and in teams.
• Communicating about deadlines.
• Providing good customer service

Projects and functions be performed:

• Coach Operator Trainee Uniform (would "own this program with Miriam's oversight)
• Ordering for new trainees
• Tracking returns
• Overall program administration
• Permit Week (would "own this program with Gabriel/Treva oversight)
• Room proctoring (my concern is a revolving 2-hour schedule, 10 days of the month will lead schedule vacancies/misses, inconsistency of information shared, perpetual proctor training with whack questions, monitoring trainees out for CDL testing, sign-in and hours worked reporting payroll responsibility, etc.)
• Work with IT on device issues
• Have a phone tree be able answer questions that the trainees may have (it might be a good idea have an answer tree as well)
• Coach Operator Academy/Instructor Support
• Green bag production
• Trainee Manuals
• Filing (especially the daily evaluations)
• Graduation support
• Inventory for COA needs
• Coach Operator Instructor uniforms
• New Employee Orientation (every 2 weeks) this is a missing component between EE and Training
• Liaison with EE (Caitlin and her team) with room set-up, clean-up, managing schedule changes/communication, and other support as needed
• Confirm attendees (COT) for payroll
• Other Corporatewide Trainings
• Help with set-up
• Provide refreshments for trainings
• Taking necessary training materials for the classes the class location.