Job description

THE TOWN OF CHESTERTOWN IS NOW ACCEPTING RESUMES FOR THE POSITION OF TOWN CLERK/EXECUTIVE ASSISTANT TO THE TOWN MANAGER.

• JOB DESCRIPTION

GENERAL RESPONSIBILITIES

Provides administrative and secretarial support to the Council, Commissions, and the Town Manager (e.g., correspondence, meeting minutes, website updates, building permits and appeals, generic permits, report preparation, etc.) Also supervises employees at the Visitors Center.

ESSENTIAL DUTIES

Maintains all Town records. Takes minutes of Council meetings, Utilities Commission, Planning Commission, Historic District Commission and Zoning Board of Appeals. Maintains records of all ordinances and resolutions. Coordinates Town elections. Performs general secretarial and clerical support duties for appointed or elected officials and Town Manager. Serves as public manager of Kent County Visitors Center overseeing part‑time employees. Receives all applications for building permits; sets and receives fees; Creates building permit files; Forwards permit to Town

Manager review and approval of projects; Forwards permits to building inspector for approvals; Distributes permits after issued to MDIA, Tax Assessment Office and applicant. Sets any applications for agendas on Historic District Commission, Planning Commission, or Zoning Board of Appeals (if necessary). Receives applications for Zoning Board of Appeals for conditional use and variances; Sets hearings with Chairman and Board of Appeals Attorney; Places Public Notice in local newspaper; Sends out correspondence to adjacent neighbors notifying them of the hearing; Posts properties for hearings; Sends packet with application and supporting annual documentation to Board members; Prepares for and attends hearing; Prepares and publish minutes. Coordinates signatures of Legal Opinion and sends out copies to all those involved. Receives generic permits from applicant.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of the function, procedures, organization, and regulations. Knowledge of the principles of office management and supervision and of standard record maintenance procedures. Ability to compose a variety of correspondence or memoranda with only general instructions. Ability to maintain confidential and complex clerical records, to gather source material, and to prepare accurate reports. Ability to exercise sound judgment, courtesy, and tact in receiving visitors, in obtaining and giving of information, and in making proper disposition of problems. Ability to plan, assign, direct, and review the work of part-time subordinates engaged in office clerical functions. Ability to establish and maintain effective working relationships with other employees and the public.

EDUCATION AND EXPERIENCE

High School Diploma (additional secretarial studies preferred); considerable experience in clerical, typing, stenographic, and secretarial work.

The Town of Chestertown offers the State of Maryland Pension, vacation, and sick leave. Salary is negotiable depending on experience and education. Applicants are subject to drug testing before employment. Resumes and applications will be received at the Town Hall, 118 N. Cross Street, Chestertown, MD 21620 or can be emailed.

The Town of Chestertownis an equal opportunity employer.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: One location

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