Job description
Summary of Primary Function
As a member of the BSMH Legal Network, the Paralegal, working directly with labor and employment attorneys and human resources professionals, performs a variety of the team’s essential duties including, but not limited to management of assigned legal matters for a specific market, support service or entity. This individual has effective organizational, planning, problem solving, multitasking, technology, analytical, judgment, and administrative skills and supports multiple individuals. This position will produce work of a legal nature, focusing on immigration requirements, utilizing knowledge and expertise regarding the legal system and substantive and procedural law and the ethical considerations of the legal profession. Interfaces with operational and/or support services leadership, consultants, vendors, and both internal and external clients.
Essential Job Functions
- Review application process to ensure no issues with sponsorship or prevailing wage matters prior to offers of employment. Partner with leaders and human resources to define minimum qualifications of candidates.
- Responsible for review and drafting of agreements, questionnaires, correspondence, memoranda, policies or other communications and immigration-related documents for assigned legal matters.
- Investigate the facts, gather and arrange requested documents for attorney needs and provide summaries.
- Review appropriate correspondence queues, taking appropriate action and documenting the account accordingly.
- Monitor application process timelines with outside counsel.
- Communicate with outside and internal counsel regarding change in employment status for sponsored associates and impact on associates.
- Maintain a repository of templates for various types of documents and contracts. Partner with human resources
- Coordinate and monitor activities to triage work to appropriate person. Serve as point of contact for sponsorship-related questions with both leaders and human resources including communicating the cost of the process, developing personalized plans for sponsorship and communicate regarding immigration process or inability to sponsor, advising on green card questions and concerns.
- Align physician immigration process and internal subject matter experts to immigration coordinators.
- Partner with human resources on travel document requests.
- Organize and maintain documents in a paper or electronic filing systems including Meditract and I-Manage.
- Maintain immigration compliance files.
- Conduct research on relevant laws, regulations, and legal articles.
- Delivers education and training in response to specific business needs. Provide internal counsel and human resources with updates that impact immigration-related issues including I-9’s and international staffing.
Employment Qualifications
- Required Minimum Education: Associate's Degree*, Specialty/Major: Paralegal Studies or Related Field (*prior Paralegal experience may be substituted for education)
- Preferred Education: Bachelor’s Degree *, Specialty Major: Paralegal Studies or Degree in Related Field / Paralegal Certificate (*prior Paralegal experience may be substituted for education)
- Licensing/Certification Preferred: Paralegal Certificate or Degree (*prior Paralegal experience may be substituted for education), Notary Public License
Other Knowledge, Skills and Abilities Required:
- Trustworthy – works with confidential and/or complex material. Uncompromising use of discretion and commitment to confidentiality.
- Highly professional – interacts with other internal/external customers who include Shared Services Executives, Local Market Executives, external counsel, consultants, etc. to facilitate desired client outcomes.
- Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
- Proactive – anticipates problems and issues and exercises independent judgment to make sound, justifiable decisions, and takes action in solving problems, while knowing when and to whom to escalate issues.
- Clear communicator – demonstrates excellent communication skills with the ability to explain and implement complicated material both orally and in writing.
- Technical skills – advanced skills in Word, Excel, PowerPoint and other Windows-based applications.
- Organization – proactively prioritizes needs and effectively manages resources.
- Sound use of judgment and ability to work independently with initiative; sound decision-making skills. Uncompromising use of discretion and commitment to confidentiality.
- Tactical execution – assist in monitoring operational processes and making recommendations for changes/adjustments as needed during the implementation or change to new products or processes
- Time management planning and organizational skills and the ability to work under pressures of deadlines and established priorities.
Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
- Benefits offerings vary according to employment status
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com
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