We're Hiring!

Do you have a passion for our community and the skill set to support growth at an up-and-coming health organization? Progressive Community Health Centers is hiring for a Senior Executive Assistant at our Lisbon Avenue Health Center. The Senior Executive Assistant provides administrative support to the Chief Executive Officer (CEO), Chief Operating Officer (COO) Chief Medical Officer (CMO) and Chief Financial Officer (CFO) by relieving the executive staff of administrative type functions related to the clerical and administrative function of the office.

Who are we?

Founded in 1999, Progressive Community Health Centers is an independent non-profit organization that operates four clinic locations in Milwaukee, Wisconsin. More than 100 employees support our agency's mission to improve the health and quality of life of the community by providing culturally competent services that address identified needs. We provide high quality, comprehensive care to roughly 16,000 patients annually, a majority of who are low-income. No one is ever turned away from our clinics based on insurance status or ability to pay. We value a patient-centered philosophy and provide range of services that include family medicine, internal medicine, women's health, urgent care, dental, radiology and integrated behavioral health. We also offer supportive services such as case management, health education and benefits enrollment.

JOB SUMMARY

Manage a team of executive and administrative assistants in addition to providing primary administrative support to the Chief Executive Officer (CEO) and Chief Medical Officer (CMO); and backup administrative support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO). Complete a multitude of tasks and projects, including safeguarding the executives' calendars; scheduling meetings and calls (internal, external, interviews, etc.); preparing routine and advance correspondence (letters, presentations, reports, etc.); booking and managing travel; event planning, and other special projects. Support the Board of Director activities, which include board and committee minutes and special events planning, to create and maintain favorable public image for the organization. Manage team performance and direction, and helping team members navigate challenges or troubleshoot. Prioritize the executive management's schedule to assure that both internal and external responsibilities are met, and projects move forward in a timely manner.

ESSENTIAL FUNCTIONS AND DUTIES

• Manage the executive management's daily calendar, including scheduling meetings, conferences, trainings, as necessary.
• Review, prioritize and direct all incoming documents and calls for the CEO. Use independent judgment to respond and/or take appropriate action on requests not requiring the CEO's personal attention.
• Manage administrative support team performance, helping team members learn and grow, and ensure that the team is aligned to the needs of the organization and is performing to its potential.
• Respond to the CEO's correspondence from outside sources. Compose letters/responses independently and as directed by executive management. Research facts for answers from the various departments, as may be needed.
• Coordinate and expedite processing of all letters, contracts and documents requiring the executive management's attention.
• Plan and arrange extensive travel for executive management. Research schedules and itineraries, prepare and submit expense reports accordingly.
• Provide administrative support for the executive management relating to professional organizations, boards and committees.
• Maintain current and accurate records and rosters for the Board of Directors and board committees, including individual files for all Board members.
• Provides support to the board of directors by taking and distributing minutes and organizing and directing committees.
• Maintain office records and public files.
• Assist with research and development of intranet and website. Oversees maintenance and upgrade of intranet site.

EDUCATION AND EXPERIENCE:

An Associate Degree or higher in Business Administration from an accredited technical school or university, or a minimum of five years administrative assistance experience preferably working under the direction of a director, department head, vice president or chief operating officer. An equivalent combination of education and experience may be substituted, depending on the level of each.

It is mandatory that all employees, employed providers and volunteers are vaccinated. All hired candidates must submit proof of vaccination prior to their orientation. This is a mandatory requirement for Progressive Community Health Centers. The purpose is to minimize exposure to and transmission of COVID-19 and the influenza virus in the workplace by providing occupational protection to employees and thereby preventing exposure to members of the community, which we serve.