Job Description

If you want to support an organization that is making a difference in the lives of children and families in the State of Utah, you should apply for this opening. The Salt Lake Valley Region (SLVR) of the Utah Division of Child and Family Services (DCFS) is looking to hire a GRAMA Specialist. GRAMA stands for Government Records Access and Management Act.

This position is open to remote work/teleworking options. The State of Utah requires all employees to physically work inside the State of Utah Boundaries.

Pay starts at $16.19.

Employee serves as a resource to the professional child welfare social work staff by receiving and processing numerous, simultaneous requests for public records through the state-wide Utah GRAMA. Coordinates and assists DCFS staff and management with responses to GRAMA requests, court orders, and subpoenas. Responsible for tracking time critical deadlines and responding within the allotted time. Archive and scan documents. Input data on computerized systems and maintain case files. The employee may prioritize inquiries and complaints for proper routing and receive/research/respond to incoming questions or complaints. May assist professional staff or others in explaining, implementing and following policies and procedures. May also provide administrative support to the Regional Director and the Regional Administrative Team.

Principal Duties
As a GRAMA Specialist you will:

• Provides administrative support.
• Receives and processes simultaneous requests for public records through the state-wide Utah GRAMA.
• Enter data into a computer system and retrieve, correct, or delete previously entered data.
• Carefully read entire case files detailing abuse and neglect and determine release of information based on certain criteria.
  
  The Ideal Candidate
  The model candidate for this position is someone who:
• Is knowledgeable working with Google Docs
• Has worked with the State's social welfare database system, SAFE
• Has experience with the Utah GRAMA.

Preference
Preference may be given to applicants with previous GRAMA experience and/or experience using Google Docs and/or the State's social welfare database system SAFE and/or at least two years clerical experience working in an office where one of your principal duties was to perform office support functions.

Why You Should Join Our Team
Become an integral part of a Utah Division working together to keep children safe and strengthen families in our communities. Experience a sense of achievement for a job well done and enjoy work/life balance! We offer great health benefits and retirement plans, generous paid time off, and a balanced work schedule to afford quality time spent with your family.

The Division
The mission of the Division of Child and Family Services is to assist families to stay together and to protect the children of Utah. The Division places a greater emphasis on providing In-home services to families, so that parents gain skills in working with their children through appropriate behaviors. Ideally, this would reduce the number of children taken from their families for the child's protection. For more information about DCFS, Click Here.

Example of Duties

The following duties are performed in addition to the tasks listed in the Job Description section.

• Prepares and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
• Acts as a resource for management and staff; provides technical support within area of responsibility.
• Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.

Typical Qualifications

This list contains requirements, knowledge, skills and abilities associated with these jobs.

• skill in typing and operating office equipment as required; skill in operating a computer and various software programs, including word processing and Google
• at least two years clerical experience working in an office
• use State or agency-specific software application program(s)
• grammar, spelling and punctuation
• applicable laws, rules, regulations and/or policies and procedures
• principles, theories, and practices of records management
• assemble, sort, and/or distribute documents, supplies, and/or materials/items

Supplemental Information

All DCFS job offers are contingent upon passing a Background Screening Application (BSA).

Preference may be given to applicants with previous GRAMA experience and/or experience using Google Docs and/or the State's social welfare database system SAFE and/or at least two years clerical experience working in an office where one of your principal duties was to perform office support functions.

Only individuals invited to interview will be notified.

All applications must be submitted online. Resumes emailed or faxed will not be
accepted as an application.

Physical Requirements: Typically, the employee may sit comfortably to perform
the work; however, there may be some walking; standing; bending; carrying light
items; driving an automobile, etc. Special physical demands are not required to
perform the work.

Working Conditions: Risks found in the typical office setting, which is
adequately lighted, heated and ventilated, e.g., safe use of office equipment,
avoiding trips and falls, observing fire regulations, etc.