Job description

SECRETARY/BOOKKEEPER

Adult & Community Education Department

MINIMUM QUALIFICATIONS

(Only those persons who meet the minimum qualifications as posted should apply)

• High School Diploma or Accredited General Equivalency Diploma (GED)Note: Proof of U.S. equivalency must be provided if diploma is from outside of the United States
• Three (3) years of bookkeeping or related clerical/secretarial experience
• Nine (9) hours of college coursework in business or office support courses (preferred)
• Experience with computerized accounting systems or business management systems (preferred)
• Must have satisfactory outcome of fingerprinting check prior to starting employment; non-refundable fee paid by candidate

SPECIAL KNOWLEDGE/SKILLS/ABILITIES

• Proficient in the English language (written and verbal skills)
• Bilingual in Spanish (preferred)
• Skill in the use of computer software related to word processing, spreadsheet, and databases, etc. (MS Word, Excel, Access applications)
• Skill in performing basic mathematics
• Skill in bookkeeping activities such as reconciliation, account balance, and reporting
• Ability to perform technical electronic data processing tasks with a potential need to upgrade skills in order to meet changing job conditions
• Strong interpersonal, communication, organizational skills

*** Selected applicants may be required to test in specialized fields and/or to demonstrate skills by completing job simulations.

ESSENTIAL FUNCTIONS
1. Perform and assume secretarial and bookkeeping tasks under general guidance of professional personnel including preparation of correspondence, reports and requisitions.
2. Complete and process purchase orders for the department.
3. Make routine decision in accordance with established priorities and policies.
4. Maintain fiscal accounts.
5. Perform other duties as assigned.

WORKING CONDITIONS
Maintain emotional control under stress. Daily attendance and punctuality at work are essential functions of the job. Repetitive hand motions; prolonged use of computer.

TERMS OF EMPLOYMENT**

REPORTS TO: After School Program Coordinator TYPE OF ASSIGNMENT: Full-Time, Non-Exempt

DAILY RATE: $117.28 MINIMUM WORK DAYS: 226 PAY GRADE: DC04

** The hiring and continuation of this position is contingent upon the award and availability of 21ST Century Community

Learning Center grant.

NOTICE: If you are selected for a job with NISD, your immediate supervisor will be contacted prior to a final employment offer being made.

Job Type: Full-time

Pay: $117.28 per day

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Language:

• English & Spanish (Preferred)

Work Location: One location

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