West Virginia University School of Public Health is currently accepting applications for a Part-Time, Remote Administrative Assistant.

About the Opportunity

As an Administrative Assistant, you will aid in the delivery of the school’s academic and professional programs. This position will report to the Senior Associate Dean for Academic Affairs, while providing additional administrative support to Office of Student and Academic Affairs. The Administrative Assistant will assist with the management of faculty, staff, and students relevant to the academic delivery of programs and activities related to the Senior Associate Dean’s oversight for Student Affairs. The administrative assistant also manages the operational functions in the office of Student and Academic Affairs.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits at a pro-rated basis, including:

• paid holidays (Staff Holiday Calendar).
• annual leave (vacation) days per year.
• sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof).
• WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position).
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs.

Work Hours: 20 hours per week (8:15 AM - 2:15 PM)
Length of Assignment: 12 months
Pay Grade: 15

What you’ll do:

• Provide day-to-day leadership for the office of student and academic affairs, including all aspects of daily and operational processes.
• Perform high-level administrative duties related to planning, directing, and coordinating both the academic and operational activities of the office.
• Collaborate with the senior associate dean and other departmental leaders to ensure regulatory compliance with current policies and procedures affecting the school as well as make recommendations for improvement(s) to policies and guidelines as appropriate.
• Provide leadership for campus-wide initiatives and support campus partners as a resource for all content related to the office of student and academic affairs as requested or required by the senior associate dean.
• Collaborate with SPH leadership to ensure that the office of academic affairs is operating in line with our current strategic plan, as well as mission and vision statement.
• Maintain departmental budget(s) including monitoring office expenditures, researching purchasing options, preparing purchase requisitions and invoices, and reconciling purchasing card expenditures. Also be able to arrange all aspects of travel as appropriate and successfully complete reconciliation for these transactions. This position will likely prepare budget requests.
• Attend and participate in university, divisional, and departmental events, programs, and training.
• Assist with the implementation of programs and activities.
• Assist with accreditation compliance.
• Assist with committees as appropriate.
• Assist and coordinate adjunct faculty appointments (including EIF forms, contract letters and on-boarding) as appropriately assigned under the Associate Dean and Senior Associate Dean.

• Bachelor’s degree in related field OR equivalent combination of education and experience.
• A minimum of one (1) year of experience being an executive assistant or office manager.
• Microsoft Word, Outlook, Excel, PowerPoint.
• Calendar planning.

About WVU

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU’s academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.