Job description

Department: Reg of Deeds
Pay: $17.29 per hour
Work Schedule: M-F 8-5

Provide customer service and information to citizens pertaining to real estate documents. Updates and maintains ROD RMS database. Works with department to maintain and update data for use by the public and other land records departments.

Understands and assists with maintaining and updating more complex data and is considered a subject matter expert
Process difficult documents pertaining to land records that meet statutory requirements
Work and help develop best practices within the department to ensure complex data entered into RMS is accurate
Communicate with other land records when document processing is completed
Show others how to record and retrieve DD214 military service records upon request

Understands and assists the public with more complex issues by providing access to available resources
Teach and demonstrate best practices on how to use Grantor/Grantee Books
Assist the public and newer employees on how to use and make copies with the film readers
Assist with more complex document copy requests
Demonstrate how to retrieve documents from vault archives, assist with location of documents filed prior to 1969 with newer employees

Understands and assists the public with more complex information on Recorded documents
When required, look up statutes pertaining to land records recorded in our office
Handle ACH functions and balance checks and cash submitted for recording fees.
Verify the information entered through the indexing process is accurate and free of any data entry errors. This includes verifying that the image matches the data entered in RMS.
Export data to other Land Record Departments
Answer phones to assist customers with any questions regarding the Register of Deeds recording process, recording requirements, the Passport program, and Military Discount Card Program.

Minimum Qualifications: High School Diploma supplemented by typing, book-keeping, and other business courses. Four (4) years of experience money handling, book keeping, banking, and/or any combination of these. Completion of all in-house training including Passport, eRe, and Customer Service. Position may be filled by the Registrar at their discretion and as needed for the functions of the office. Use of Microsoft Office.

Preferred Qualifications: Five (5) years money handling, book keeping, banking, and/or any combination of these. Upon completion of all training employee will be cross-trained in all areas of the department. Will begin specialized training to serve as backup in specific areas of the office. Proficient in use of Microsoft Office.

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.

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