Job description

JOB SUMMARY

The Real Estate Administrative Assistant will help facilitate the efficient daily operation of the front desk and office by performing a variety of administrative, clerical, and accounting tasks.

DUTIES/RESPONSIBILITIES

• Acting as the outward face of Nordblom Company’s corporate office.
• Greeting clients, visitors, and guests; determine the purpose of each person’s visit and escorting them to the appropriate location.
• Answering, screening, and directing phone calls to staff; taking messages.
• Sending and receiving mail, documents, packages, and courier deliveries and distributing or delivering items.
• Responding to and resolving front desk administrative inquiries and questions.
• Coordinating meetings and appointments for managers and/or supervisors.
• Assisting in coordinating special events.
• Maintaining office and kitchen supplies.
• Utilizing company systems to perform administrative, clerical and accounting support.
• Assembling and distributing monthly property reports.
• Coordinating investor relations.
• Managing Certificates of Insurance.
• Maintaining and organizing conference rooms and schedules.
• Tracking Paid Time Off.
• Preparing monthly management calendars.
• Maintaining Emergency Response Contact Lists.
• Providing tenant coordination through administrative tasks.
• Entering, scanning, and routing invoices to/within accounting software.
• Creating and editing documents, spreadsheets, and presentations.
• Creating effective company communications and announcements.
• Completing other related duties as assigned.

REQUIRED SKILLS

• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Ability to exercise discretion and keep confidentiality
• Excellent organizational skills, attention to detail, and accuracy
• Strong technology skills, including Microsoft Office Suite (Word, Excel, and PowerPoint)
• Basic understanding of clerical procedures and systems such as record keeping and filing
• Enthusiasm for supporting the needs of a busy office and those who work there
• Ability to take initiative and work independently

PREFERRED SKILLS

• Associates Degree
• Three to five years of experience in a front desk/administrative role

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Common surfaces are sanitized regularly.

Ability to commute/relocate:

• Burlington, MA 01803: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Powerpoint: 3 years (Preferred)
• Microsoft Office: 3 years (Required)
• Microsoft Excel: 3 years (Required)

Work Location: In person

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