Job description

The Project Administrator assists project managers in developing project budgets, inputting and maintaining project data, preparing project reports, collaborating with internal company departments and coordinating vendor change and information requests.

Duties and Responsibilities

• Assist in development of project budget. Create projects and enter budget data in financial

and construction management systems. Adjust budget when directed by the Project
Manager (PM).

• Input cost data into financial system and export to construction management system.
• Provide cost reports, monthly forecast, and other financial reports as directed by the Project

Manager (PM).

• Assist PM in submitting project funding requests, invoices, work orders, purchase orders,

and construction draws. Track invoices to ensure timely submittal and payment.

• Input other data as needed in the financial and construction management systems. Update

reports and dashboards as directed by the PM and make recommendations as merited.

• Must be able to collaborate with Accounts Payable, Procurement, and Suppliers on project

related items, such as requisitions and invoices.

• Participate in ongoing identification and documentation of lessons learned.
• Assist the PM in tracking change order requests (COR) and requests for information (RFI)

from vendors.

• Assist in project reporting for project team, management, and external stakeholders.
• Assist in document control when needed.
• Other duties as assigned are related to budget, cost, and the construction management

application.

• Other duties as necessary relative to project administration.

Minimum Skills and Qualifications

• 5 years combined of relevant formal education and work experience.
• Financial tracking experience including data input and reporting.
• Working knowledge of personal computers and proficiency in Microsoft Office/365

applications.

• Experience with enterprise applications that provide financial analysis and reporting would

be an asset.

• Experience in construction management software (Procore preferred) would be an asset.
• Experience in Primavera 6 scheduling is a plus
• Excellent team collaboration and communication skills.
• Document Control experience.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative experience: 5 years (Preferred)

Work Location: In person

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