Description

At Department of Licensing (DOL) we work hard to create a culture where employees feel valued and respected. Employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

In the Administrative Services Division, our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government. We support a work-life balance, offer several benefit plans, and are a diverse and competent workforce.

Duties

As a Procurement and Supply Specialist you will plan, coordinate, and assist with purchasing, procurement, and material management duties for the Department of Licensing. To be successful, you will be coordinating and processing the distribution of all applicable inventory, including license plates, tabs, forms, and placards to Vehicle Licensing Offices (VLOs), including County Auditor Offices and subagents. Through assisting the lead Procurement & Supply Specialist with maintaining a 60-day inventory level you will ensure appropriate revenue for Washington State can be collected. Expect lots of interaction with internal and external customers and be considered an expert on the digital plate ordering process. You will complete weekly orders, tracking and follow-up as well.

Some of what you will be doing:

• 
  Implementing DOL inventory control procedures to include:
  • Evaluating inventory usage data
  • Receiving and examining plates, tabs, and other inventory received for shortages or damaged merchandise.
  • Entry of information into the DRIVES system to account for inventory.
  • Preparation and maintenance of inventory records showing shipping information.
• Assisting with coordination of master inventory records and coordination with county auditors and subagents to project supply reorder points.
• Working with DOL Offices, Special Plate Unit, County Auditors, subagents, and external vendors on inventory requests and inquiries.
• Compiling and analyzing data for ordering purposes using digital tracking and entry into reports.

Qualifications

What you will bring:

• 
  Four (4) years of combined relevant education and experience in purchasing, supply, or inventory professional.

OR

• Two (2) years of experience as a Procurement and Supply Specialist 1.

Experience must include:

• One (1) year of experience monitoring inventory usage rates and distribution and maintaining a required on-hand inventory supply level.
• Two (2) years of experience using Microsoft Suite office products to include Outlook, Excel, and Word.
• Two (2) years of experience providing customer service to internal and external customers.
• One (1) year experience using data and information to access and understand issues, evaluate options, form conclusions, and make decisions.
• Excellent verbal and written communication skills and the ability to interact professionally with diverse groups and subject-matter experts.

What will help set you apart:

• One (1) year experience using and navigating DOL Specific System DRIVES.
• Knowledge and understanding of supply management.
• Practices and procurement techniques.
• Experience working in a warehouse environment including Forklift training/certification.

Additional Requirements of Employment:

• An ability to become forklift certified (not required to be certified prior to starting).
• A valid Driver’s License or CDL.
• Ability to lift up to 50 lbs., perform repetitive tasks, and stand/walk for long durations.
• Per Governor Inslee’s Directive 22-13.1 state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed, or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. Please reach out to the HR Office at 360-902-4000 if you need information on medical or religious accommodation.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Supplemental Information

How to Apply:
Select the Apply button at the top of this job announcement. Please include three (3) professional references. Using the "add attachments' option please attach your cover letter and resume. Applications with blank fields, or supplemental question responses with comments such as "see attachments" will be considered incomplete and may make you ineligible.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

A paycheck is just part of a total compensation package. We offer some of the nation’s best benefits , which include:

• Medical, dental and vision insurance
• Life, accidental death, and dismemberment insurance
• Long-term disability insurance
• Retirement
• Social security
• Vacation, leave and holidays
• Flexible spending account
• Dependent care assistance
• Other insurance
• Flexible schedule
• Deferred compensation
• Special employee programs

We value diverse perspectives and life experiences.
We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.