Procurement Analyst
Job description
Date: May 16, 2023
Location: Albuquerque, New Mexico, US, 87109
Company: TECO
Ignite your career with New Mexico Gas Company!
By joining the NMGC family, you can count on a safety-focused work environment, competitive pay and benefits and opportunities for training and personalized development to ignite your career. We embrace diversity and the inclusion of all; our difference, unique perspectives and talents are our strengths and integral to the success of our company.
New Mexico Gas Company is a member of the Emera family of energy companies which also includes Tampa Electric, TECO and Peoples Gas.
Title: Fleet and Procurement Analyst I/ II/ III
Company: New Mexico Gas Company
Location: Wyoming
State and City: New Mexico - Albuquerque
Shift: 8 Hr. X 5 Days
This position will be open to internal and external applicants and will close on Tuesday May 23rd, 2023.
The Fleet and Procurement Analyst I pay range is $46,120 - $57,650, the Fleet and Procurement Analyst II pay range is $54,200 to $67,750 and the Fleet and Procurement Analyst Sr. pay range is $62,200 to $77,750. Placement is based on skills, experience and education of the successful candidate.
POSITION CONCEPT
The Fleet and Procurement Analyst is responsible for supporting fleet and procurement functions by gathering, analyzing, and preparing recommendations for fleet upfits, fleet standards, vehicle and equipment preventive maintenance schedules, Department of Transportation (DOT) and Hazardous Materials (HazMat) tracking, fleet safety, strategies, practices and procedures. Administers and reviews vendor and supplier contracts. Assists with data collection for fleet, inventory, and warehouse information for departmental internal audit functions to ensure Sarbanes-Oxley (SOX) compliance. Demonstrates proficient technical knowledge in addition to strong analytical, organizational and communication skills.
ADVANCEMENT IN PROGRESSION
Advancement to a higher level is based on value added to the Company through increased duties, responsibilities, and accomplishments. Advancement is not automatic, i.e. based solely on time in the job, but will be based on direct observation of the employee’s performance, accomplishments, qualifications, and the business and/or technical needs of the department.
LEVEL I – ANALYST FLEET & PROCUREMENT
PRIMARY DUTIES AND RESPONSIBILITIES (D&R)
- Creates purchase requisitions and purchase orders on less complicated commodity categories.
- Works directly with operational areas by evaluating, identifying and assisting in the design specifications and/or modifications of standard or customize vehicles, trailers, and off-road equipment within fleet requirements to support the business units, in addition to conducting statewide fleet verifications.
- Liaison between Fleet, Procurement, and Inventory Manager, internal customers, and vendors by tracking and communicating preventive maintenance statuses
- Supports Fleet opportunity assessment of major material categories and cost of company ownership opportunities; analyzes key trends in global supply, profile market, and industry analysis.
- Supports the data collection for Fleet and Procurement strategies regarding materials and contract pricing.
- Supports the bid process and supports cost reduction activities to achieve annual improvement targets.
- Assist and support in developing the capital budget for Fleet, annual department budget and variance reporting.
- Supports the development and implementation of all supplier selection criteria and plans; assists with the selection of suppliers; may help with vendor and contractor on-boarding and training; and provides input on supplier performance.
- Develops key long-term supplier relationships to achieve continuous improvement and manages contract performance to ensure cost, service, quality, and flexibility goals are met.
- Provides input for Fleet and/or Procurement communication plans, focus interviews, business case development, scope of work and/or specifications, total cost of ownership model, and spend and supply analysis.
- Maintain fleet-related compliance within the Company policies, procedures and safety rules, and federal, local and state regulatory standards (Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA) & etc.)
- Provides input for Department of Transportation (DOT), Compressed Natural Gas (CNG), and Hazardous Material (HazMat) compliance.
- Conducts data collections for audits; tracks all Sarbanes-Oxley (SOX) compliance paperwork.
RELATIONSHIPS
Key Internal: Engineering, Finance, IT, Legal, Operations and Safety.
Key External: Association of Records Managers and Administrators (ARMA) International, Auditors, Automotive Resources International (ARI), Department of Transportation (DOT), Integrated Material Suppliers, Occupational Safety and Health Administration (OSHA), Western Energy Institute (WEI), and other suppliers and/or vendors.
QUALIFICATIONS
Education
Required: High School Diploma or General Education Diploma (GED).
Licenses/Certifications
Required: Must possess a valid driver's license and meet the acceptable driving record requirements of the Company. 3
Experience
Related Experience
Required: Two years of related experience.
Knowledge/Skills/Abilities (KSA)
Required: Understanding of company pipeline operations, customer service, service tech operations, gas operations material requirements and other commodity needs. Understanding of vehicle and equipment fleet requirements, Department of Transportation (DOT), Compressed Natural Gas (CNG), Commercial Driver Laws, and Hazardous Material (HazMat) needs. Strong communication skills. Works independently with little supervision.
Preferred: Microsoft Excel skills. Working knowledge of SAP, Banner, Asset Suite, and other Microsoft Office.
LEVEL II – ANALYST FLEET & PROCUREMENT SENIOR
Performs fleet and procurement functions by gathering, analyzing, and preparing recommendations for fleet upfits, fleet standards, vehicle and equipment preventive maintenance schedules, Department of Transportation (DOT) and Hazardous Material (HazMat) tracking, fleet safety; on strategies, practices and procedures. Administers, reviews, and negotiates vendor and supplier contracts. Oversees contractor relations, including training and issue resolution. Facilitates departmental internal audit functions to ensure Sarbanes-Oxley (SOX) compliance. Performs level I duties in addition to the duties below.
PRIMARY DUTIES AND RESPONSIBILITIES (D&R)
- Creates purchase requisitions and purchase orders on all types of commodity categories; monitors and maintains min and/or max levels on inventory to ensure adequate materials to meet Operations and emergency preparedness needs.
- Creates and maintains Department of Transportation (DOT) and/or Hazardous Materials (HazMat) and safety metrics.
- Conducts SWOT (strengths, weaknesses, opportunities and threats) analysis of major categories and cost of ownership opportunities.
- Develops the structure and implements fleet and procurement strategies.
- Performs key role in developing the scope of work and negotiating terms and conditions throughout the bid process. Implements cost reduction activities to achieve annual improvement targets.
- Coordinates the development and implementation of all supplier selection criteria and plans, supports the selection of suppliers, conducts vendor and contractor on-boarding and training, and monitors and provides feedback on supplier performance.
- Supports the development of communication plans, focus interviews, process mapping, business case development, scope of work and/or specifications, total cost of ownership model, and spend and supply analysis.
- Coordinates internal and external audits; develops tracking tools and metrics related to all Sarbanes-Oxley (SOX) compliance paperwork.
SUPERVISION
Indirect Supervision: Vendors and contractors
RELATIONSHIPS
Key Internal: Engineering, Finance, IT, Legal, Operations and Safety.
Key External: Association of Records Managers and Administrators (ARMA) International, Auditors, Automotive Resources International (ARI), Department of Transportation (DOT), Integrated Material Suppliers, Occupational Safety and Health Administration (OSHA), Western Energy Institute (WEI), and other suppliers and/or vendors 5
QUALIFICATIONS
Education
Required: High School Diploma or General Education Diploma (GED)
Preferred: Associates Degree
Licenses/Certifications
Required: Must possess a valid driver's license and meet the acceptable driving record requirements of the Company.
Preferred: Certified Supply Chain Professional (CSCP). Certified in Production and Inventory Management (CPIM) or Certified Purchasing Management (CPM) designation.
Experience
Related Experience
Required: Four years of related experience
Knowledge/Skills/Abilities (KSA)
Required: Strong negotiation and relationship building skills. Ability to lead external entities and maintain contracts. Understanding of company pipeline operations, customer service, service tech operations, gas operations material requirements and other commodity needs. Understanding of vehicle and equipment fleet requirements, Department of Transportation (DOT), Compressed Natural Gas (CNG), Commercial Driver Laws, and Hazardous Material (HazMat) needs and compliance. Strong communication skills. Works independently with little supervision. Working knowledge with Microsoft office programs including but not limited to Microsoft Word and Excel.
Preferred: Working knowledge of SAP, Banner, Asset Suite, Federal Motor Carrier Safety (FMCSA) website.
LEVEL III – ANALYST FLEET & PROCUREMENT LEAD
Subject Matter Expert (SME) by leading Fleet and Procurement functions by gathering, analyzing, and preparing recommendations on key and long-term strategies, practices and procedures. Leads vendor and contractor negotiations. Provides oversight to contractor relations and issue resolution. Performs senior level duties in addition to the duties below.
PRIMARY DUTIES AND RESPONSIBILITIES (D&R)
- Leads the Fleet Standards Committee and implements fleet up fit and standardization.
- Leads the analysis and development of the fleet capital budget with respect to replacement criteria, maintenance history, and operational requirements; is instrumental in making recommendations for trade-offs and exposure expenditures to meet annual targets.
- Communicates Department of Transportation (DOT) and/or Hazardous Materials (HazMat) and safety metrics; makes recommendations for violations of these metrics for corrective actions to all levels of management. Establishes and executes a formal statewide training program, including training expectations, documentation and reporting in compliance with outside entities such as Federal Motor Carrier Safety Administration (FMCSA), Commercial Drivers Licenses (CDL), HazMat and Environmental Protection Agency (EPA); monitors training results.
- Leads the bid process for fleet and material supplier and vendor negotiations and contract implementation.
- Leads fleet and material cost reduction activities; makes recommendations to right-size inventory minimum and/or maximum footprint.
- Identifies and monitors appropriate statewide fleet requirements; provides key information to management for maximum fleet utilization.
- Manages and reviews supplier performance and improvement targets to ensure goals are met; analyzes data and provides updates to management for supplier and commodity changes as required.
- Coordinates with Engineering Standards to update master material catalog to ensure new standard material is successfully adopted throughout the Company.
- Performs a key role in the development of strategic plans for the department regarding vehicle, equipment and material standards, vendor, and outsourcing initiatives. Acts as project manager for initiative plans’ implementation.
- Provides problem-solving and issues resolution regarding fleet, purchasing, accounts payable, inventory, work management, and operations budget issues.
- Implements supplier-sourcing strategies to ensure high quality, on time delivery and cost competitiveness.
- Functions as lead and subject matter expert on fleet and procurement projects.
SUPERVISION
Indirect Supervision: Warehouse contractors
RELATIONSHIPS
Key Internal: Operations, Engineering, Legal, IT and Finance.
Key External: Association of Records Managers and Administrators (ARMA) International, Auditors, Automotive Resources International (ARI), Department of Transportation (DOT), Integrated Material Suppliers, Occupational Safety and Health Administration (OSHA), Western Energy Institute (WEI), and other suppliers and/or vendors
QUALIFICATIONS
Education
Required: High School Diploma or General Education Diploma (GED)
Preferred: Bachelor’s Degree
Licenses/Certifications
Required: Certified Supply Chain Professional (CSCP) and/or Project Management Professional (PMP) Certification. Must possess a valid driver's license and meet the acceptable driving record requirements of the Company. Certified in Production and Inventory Management (CPIM) or Certified Purchasing Management (CPM) designation is preferred.
Experience
Related Experience
Required: Seven years of related experience
Preference: Project management experience.
Knowledge/Skills/Abilities (KSA)
Required: Strong project management skills. Comprehensive knowledge of complex accounting and financial analysis to support project goals and outcomes. Knowledge of Federal Motor Carrier Safety Administration (FMCSA) regulations, Commercial Driver Laws, Department of Transportation (DOT), Compressed Natural Gas (CNG), Pipeline and Hazardous Materials Safety Administration Regulations (PHMSA-HazMat), Environmental Protection Agency Regulations (EPA), Alternative Fuels Division (AFV), New Mexico Motor Vehicle laws (MVD), Compliance Safety and Accountability (CSA) and other state and federal regulatory agencies to meet business and regulatory objectives. Proficient in Microsoft office programs including but not limited to Microsoft Word and Excel. Expert of SAP, Banner, Asset Suite & FMCSA website. Strong communication skills. Works independently with little supervision. 8
LEADERSHIP COMPETENCIES
- Builds Strong Collaborative Relationships
- Cultivates Innovation and Embraces Change
- Develops People and Teams
- Drives Operational Excellence for Customers
- Speaks Up on Safety, Health and the Environment
- Takes Ownership and Acts with Integrity
- Thinks Strategically and Exercises Sound Judgment
WORKING CONDITIONS
Normal office environment with periodically required statewide traveling within New Mexico. May be exposed to hot-humid conditions while performing audit and training functions in the warehouse and field environment. Personal protective equipment (safety glasses, puncture resistance boots, and/or hard hat) must be worn while performing the field functions.
New Mexico Gas Company (NMGC) offers a competitive Benefits package!!
Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs and more!
NMGC and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our NMGC customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.
New Mexico Gas Company, Inc. (NMGC) is proud to be an Equal Opportunity Employer.
NMGC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.
In order to provide equal employment and advancement opportunities for all individuals, employment decisions at NMGC will be based on skills, knowledge, qualifications and abilities.
Pay Transparency Non-Discrimination Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
ADA policy
It is the policy of NMGC to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.
Application accommodations
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.
Employment for this position will be contingent upon the successful completion of pre-employment requirements, which include a background screen and drug test. Also, pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.
Nearest Major Market: Albuquerque
Job Segment: Pipeline, Procurement, Project Manager, Supply Chain, Engineer, Energy, Operations, Technology, Engineering
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