DUTIES AND RESPONSIBILITIES:

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  Obtains correct pay levels and authorizations to pay new employees from the Human Resources Department; sets up new employee records in the system and verifies that applicable salary rates are properly applied.
• Creates and maintains computer data files necessary to perform payroll operations:
  
  • Employee Profiles (basic employee information, including payroll deductions)
  • Employee Assignments (pay calculation and budget code information)
  • Leave Balance information, including used, earned, accrued and transferred
  • Service dates and longevity information
• Coordinates the payroll process for the assigned school employees:
  
  • Calculates and keys supplements, bonuses, stipends, extra-pay items, installment payouts, annual leave payouts, pro-rata longevity payouts and other miscellaneous pay
  • Collects attendance data from schools and office locations
  • Verifies accuracy of attendance data keyed by school secretaries before payroll is run
  • Answers questions from school secretaries about payroll keying and transmittal procedures
• Assists with the distribution of payroll checks and direct deposit statements to employees
• Coordinates the completion of various duties with the Lead Payroll Specialist, who is responsible for scheduling the running of payroll jobs to produce payroll checks by the deadlines set for distribution.
• Assists with paying, reconciling and entering adjustments as necessary for payroll benefit deductions as new employees are hired or existing employees either terminate employment or modify their coverage choices as allowed under various plans.
• Calculates and implements new pay and deduction rates when necessary. Ensures that the correct deduction rates are withheld each month along with contacting employees and making adjustments when necessary.
• Answers telephone inquiries from administrators, principals, secretaries and employees concerning payroll problems in a courteous manner and with a positive attitude.
• Maintains payroll records, deduction registers, attendance files, and leave records so that they are available and easily located when asked for by the external auditors.
• Provides superior customer service to internal and external callers/customers alike.
• Ensure compliance with garnishment and/or other wage attachment procedures as required by the Court(s) and in accordance with law.
• Other duties as assigned; assists where necessary in other areas of the Finance Department when called upon to do so.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

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  Knowledge of the role of customer service.
• Familiarity with WS/FCS Payroll and HR policies and procedures.
• Oral and written communication skills needed to interact with customers.
• Ability to efficiently operate personal computer and related business software.
• Strong interpersonal skills, especially in the areas of listening, conflict negotiation, problem solving and customer service.
• Ability to absorb and translate complex information quickly and to be able to share it accurately and in a timely fashion that is easy to understand.
• Ability to maintain confidentiality at all times, and to understand and operate within state and federal statutes and WS/FCS policies and procedures regarding the release of public records and information.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• 
  Minimum: Graduation from a two-year business school

PHYSICAL WORK DEMANDS: