Job description

DEFINITION
This position is responsible for performing various types of skilled professional and technical work in all facets of payroll and accounts payable administration to support the operations of the Auditor"s Office. ESSENTIAL FUNCTIONS
Prepares the payroll warrant for City departments; audits, verifies and corrects the payrolls for all City and School departments for compliance with regulatory requirements; inputs payroll information into computer; verifies and corrects various payroll adjustments including deductions, incentives, teachers" summer pay, retroactive pay, etc.; assists departments with payroll related matters, answering questions and providing guidance regarding payroll discrepancies, deductions, accruals, policies and procedures; verifies all changes and deductions to employee pay records.
Prepares the accounts payable warrant for all City departments; audits, verifies and corrects departmental batch submissions for all City and School departments for compliance with regulatory requirements; inputs account payable information into computer; verifies data and corrects discrepancies; assists departments with accounts payable related matters, answering questions and providing guidance on contract balances, vendors" inquiries, invoice discrepancies, policies and procedures. Finalizes all data prior to processing weekly account payable warrant.
Upon request of supervisor, interprets and applies personnel and accounts payable policies, procedures, intermunicipal memorandum of agreements and bargaining unit contracts, personnel and accounts payable transactions and database administration.
Upon request of supervisor, conducts trainings in payroll and accounts payable for departments.
Creates and maintains various records, including error reports for payroll trends, sick leave buy backs, longevity and stipend reports.
Monitors and reconciles clothing allowance usage for fire department and parking enforcement officers.
Prepares Veterans" reports; coordinates and completes monthly reconciliation for Massachusetts Veterans" Services reimbursement.
Maintains files for and distributes copies of department and vendor contracts, ensuring inclusion of all necessary information, and monitors MGL Chapter 30B procurement issues.
Troubleshoots issues with end of fiscal year/beginning of new fiscal year warrants.
Works with all departments to track and log utility charges; coordinates resolution between departments and vendor. Provides weekly reporting to vendor on utility bill reconciliation.
Completes special projects assigned by supervisor. Performs similar or related work as required. MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE - High School degree, including or supplemented by courses in accounting, finance and office procedure and more than one year, up to and including three years, of progressively responsible experience in accounting, finance or a related field, with experience in the municipal sector highly preferred, or any equivalent combination of education and experience, required. Associate degree preferred. Knowledge, Ability and Skills - Knowledge: Knowledge of department operations and functions; knowledge of federal and state laws, local policies, and common union contract terms.

Abilities: Ability to organize and maintain detailed and extensive financial records and prepare reports from same; ability to work with various computer applications. Ability to work effectively under time constraints to meet deadlines. Ability to interact appropriately and effectively with City departments, Department staff and vendors.

Skills: Mathematical skills; skilled in accounting. Skilled in computer applications and data entry; organizational skills; time management skills. PHYSICAL REQUIREMENTS

Physical Skills:
The work involves physical skills typical of an office environment, including sitting, standing, walking and stooping. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills:
The work may require motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills:
Essential position functions require ability to routinely read documents for general understanding and analytical purposes and viewing a computer monitor.
MISC. INFORMATION
40 Hours per week plus full benefits and City Retirement.
Benefits are covered by the AFSCME Collective Bargaining Agreement.
Anticipated Hiring Hourly Range $21.19- $23.86.

~~Equal Opportunity Employer~~

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