Job description

The Operations Manager leads and supervises Labor Center Operations and administrative functions, including ensuring appropriate systems, policies, controls and standards are in place. Assists in overseeing operations team who carry out responsibilities in the areas of financial and accounts management, facilities management, event coordination, and public relations, and IT support and coordination. Develops and manages systems and protocols for Labor Center staff onboarding process, including orientation, training and support regarding UCLA, IRLE, and Labor Center policies, procedures, and forms, and setting up work stations and equipment, as well as the staff separation process. Working closely with the Labor Center staff director, supervisors, and IRLE staff, develops and manages protocols for the hiring, onboarding, and separation process for work study students and graduate students (GSRs). Ensures all Labor Center transactions are aligned with the organization budget and in compliance with UCLA, IRLE, and Labor Center financial, travel, event and personnel policies and procedures. Leads Labor Center strategic operation initiatives to strengthen the efficiency and impact of the Labor Center operations and infrastructure.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

20
Records

Qualifications

Required/Preferred

Interpersonal skills to interact sensitively and to establish and maintain positive relationships with colleagues, students, community members, workers, vendors, and outside organization officials and staff from diverse social, cultural, and educational backgrounds

Required

Skill in setting goals and priorities that accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads and competing deadlines.

Required

Ability to perform duties independently, with minimal supervision, and with a great degree of accuracy, meeting established deadlines, and work effectively under continual interruptions.

Required

Skill in performing work in accordance with established policies and procedures with attention to detail.

Required

Skill in diagnosing and troubleshooting problems, recommending or implementing solutions, and follow through to completion.

Required

Excellent skills in oral and written communication to convey information in a clear, concise way, synthesizing information and presenting it to others.

Required

Working knowledge of computers and Microsoft Office programs; excellent typing speed and accuracy; design, layout, and database skills adequate to produce reports, flyers, letters, articles, and databases.

Required

Ability to troubleshoot computer/network problems in the absence or with the help of IT Staff.

Required

Ability to maintain strict confidentiality regarding sensitive issues.

Required

Skill in organizing, developing and working within a budget; ability to work accurately with figures and detail to independently draft and evaluate costs that will maximize effective procedures and operational systems.

Required

Skill and experience in supervising personnel and student workers, including training and delegating responsibility to maximize effective performance and stimulate growth and expertise in their positions.

Required

Ability to provide own transportation between campus and downtown facilities and to attend off-site events.

Required

Fluent bilingual English/Spanish skills, including oral interpretation and written translation.

Required

Ability to work a flexible schedule, as dictated by operational needs.

Required

Experience with UCLA and Labor Center policies and procedures.

Preferred

Thorough familiarity with Labor Center constituency groups, issues, and projects, including the Southern California labor movement and worker organizations.

Preferred

Experience with UCLA BruinBuy, Express, Conexxus/BCD, Pre-Trip Authorization, CashNet, Island systems and Pcard policies.

Preferred

Ability to establish and maintain cooperative working relationships with staff, campus personnel, community persons, and students to produce quality group work.

Required

Skill in writing business correspondence, analytical reports, procedural manuals, and evaluation instruments to convey simple and complex information to others.

Required

Working knowledge of basic accounting principles and financial record keeping procedures in order to monitor budgets and recommend budget priorities.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
05-27-2023

External Posting Date:

learninglandscape.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, learninglandscape.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, learninglandscape.com is the ideal place to find your next job.