Job description

• GENERAL REQUIREMENTS
• Three (3) to Five (5) years of experience in office management and human resources administration
• Excellent attention to detail
• Strong written communication and organizational skills
• Licensed Notary (Washington State)

OFFICE MANAGEMENT (including, but not limited to):

- Human Resources:

• Maintain personnel files and documentation
• Onboarding – IT setup and employee document preparation/execution
• Employee benefits package (health, dental, and vision insurance)
• Track employee sick leave and vacation
• Posting and maintenance of required posters (pay periods, OSHA, L&I, etc.)
• Employee Handbook

- Technology Management:

• Liaison with IT consultant
• Manage employee workstation configuration and address issues that arise with IT
• Administration of VOIP system (Vonage)
• Website monitoring, licensing renewals, and upkeep/updates (website is hosted by a third party)
• Maintain office equipment – postage meter, copiers, kitchen equipment, monitors, printers, plotter, server room equipment, cell and office phones

- Office Administration:

• Incoming and outgoing mail
• Order supplies – kitchen and restroom supplies, general office supplies, business cards, letterhead
• Records management – hard filing/storage/shredding
• Approve office invoices – copiers, phone bills, supplies, vendors, credit cards
• Seasonal activities – Christmas cards, gifts, events
• Research new items for purchase or lease as needed (furniture, supplies, general office equipment), and maintain/ensure compliance with ongoing contracts
• Property entity renewals

Executive Assistant (including, but not limited to):

• Screen phone calls and relaying of voicemail or other messages
• Calendar upkeep, trip itineraries, and event registration
• Preparation and mailing/emailing of correspondence

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bellevue, WA 98004: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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