Citrin Cooperman is one of the largest accounting and consulting firms in the United States, and 4th among mid-Atlantic firms, with over 2,400 employees in 21 U.S. and International offices. This year, we were rated one of the Top 50 Best Companies to work for according to Vault.com. We are always looking for new team members who bring a fresh perspective, technical expertise, and a passion for solving problems. At Citrin Cooperman, we offer you the flexibility to take your career to the next level and still allow you to focus on what matters to you!

We are looking for an Office Manager to join our Administration Department in our Woodland Hills office. As an Office Manager, you will be responsible for providing excellent client service. Our firm provides excellent compensation, benefits, wellness initiatives, and a strong career path for high performing professionals.

NOTE: This is a hybrid position.

Responsibilities:

• Oversee general condition of office (i.e., cleanliness, organization)
• Must be able to manage and supervise administrative support staff by providing guidance and delegation of all administrative responsibilities of office
• Review and approve staff and partner expense reports
• Monitor and assist with office AR collections. Compile monthly billing reports, collections info, timesheets analysis (as needed)
• Analyze office expenditures and make cost-saving efforts
• Along w/Office Managing Partner act as point of contact for renovations, remodeling, etc.
• Ordering of major purchase items: furniture, equipment, etc.
• Oversee renewal of equipment contracts managed in-house
• Along with HR, monitor staff hours including running bi-weekly payroll/OT reports
• Assist HR and Office Managing Partner with new hire process: seat assignments for new hires, issue key fobs & keys, etc.
• Supervision of and task management for administrative staff including performance evaluations
• Schedule back-up coverage and coordinate training for administrative staff
• Coordinate office social events
• Assist Office Managing Partner with projects as needed
• STAR PDM: “Office champion” – act as an office resource on Star processes, procedures, and overall general use & functionality of the program
• Dynamics CRM: “Office Champion”- assist Marketing w/user training, input/edit information when needed; assist Marketing with special projects, as needed
• Monitor office timesheet entry – send reminders daily/weekly/month-end
• Process incoming invoices from per diem/independent contractors and submit for payment
• Reconcile incoming invoices to corresponding packing slips/proposals/quotes: supplies, misc. repairs, etc.

Qualifications:

• Minimum of 8-10 years of administrative experience, preferably in a professional services environment
• Experience with managing a team and direct reports
• High School diploma or equivalent; completed coursework from an accredited college/university is highly preferred
• Ability to proactively troubleshoot problems, ask questions for clarification and understand when to escalate
• Requires excellent interpersonal and communication skills
• High attention to detail
• Able to prioritize competing requirements and/or deadlines
• Proficiency in Microsoft Office Suite applications, web-based research skills and ability to learn firm-wide applications and technology packages
• Highest degree of integrity, professionalism, diplomacy, and discretion required
• Team player with a positive and optimistic attitude
• Capacity to work overtime, as needed

What we offer:

• Competitive Base Salary and annual performance-based bonuses
• Medical, Dental, and Vision Insurance, with the ability to defray the employee contribution by engaging in our wellness initiatives
• Employer contribution to Life Insurance, and 401(k) plan
• Generous Paid Time off, including Fall Wind Down Fridays and Employee Sabbatical opportunity (Ask us about it!)
• Customized learning and development opportunities and continuing professional education both in-house and virtually
• Hybrid, flex, and remote work opportunities available
• Ability to work in a growing, dynamic, employee-centric firm that values your unique contribution

About Citrin Cooperman
Citrin Cooperman is one of the nation’s largest professional services firms. Citrin Cooperman & Company, LLP, a licensed independent CPA firm that provides attest services and Citrin Cooperman Advisors LLC which provides business advisory and non-attest services, operate as an alternative practice structure in accordance with the AICPA’s Code of Professional Conduct and applicable laws, regulations, and professional standards. Clients are in all business sectors and leverage a complete menu of service offerings. The entities include more than 300 partners and over 1,500 employees across the U.S.

This will further cement our mission to be the go-to regional and national professional services firm of choice that middle-market clients can depend on for the core assurance, tax, and strategic business consulting and advisory services that will bring value, enhancing their business and personal aspirations.

For more information, please visit citrincooperman.com and be sure to follow us on LinkedIn, Twitter, Facebook, Instagram, and YouTube.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.

For positions in California, the salary range is $95,000 - $115,000. Actual compensation within that range will be dependent upon the individual's skills, experience, qualifications, and applicable laws.