Job description

Office Manager, Buncombe County

Big Brothers Big Sisters of WNC is hiring an Office Manager based in Asheville for 25 hours per week. The Office Manager will serve as a vital member of the agency and work closely with the leadership team. They will increase the overall efficiency of the agency by eliminating redundancy, identifying gaps and needs of the agency, and by creating more effective systems. The scheduling of hours is flexible, with partial remote work as an option. However, 2 in-office (in person) days are required of the position.

The Office Manager will report to the CEO, and the salary is $20 per hour. Please send a cover letter and resume to Lelia Duncan, CEO: leliad@bbbswnc.org.

Responsibilities

● Learn and utilize software, including Kindful CRM, and other databases.

● Manage billing, licenses, and credit card statements.

● Review and approve employee timesheets in QuickBooks.

● Manage personnel files and hiring paperwork.

● Manage office supply inventory and place orders as necessary.

● Receive and sort incoming mail and deliveries.

● Complete bank deposits as necessary.

● Process background checks for volunteers and staff.

● Maintain training calendar for staff and board members to ensure compliance.

● Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, and creating reports.

Qualifications

● Bachelor's degree preferred, though applicants with relevant work experience will be considered.

● 2-5 years of work experience in an administrative/office management role.

● Exceptional attention to detail.

● Strong organizational skills and time management skills, and ability to prioritize tasks.

● A self-starter and driven to meet goals and deadlines.

● Excellent communication and interpersonal skills.

● Strong problem-solving skills and analytical abilities.

● Proficiency with Microsoft Office and Google Workspace (Documents, Drive, Forms, etc.).

Job Type: Part-time

Pay: $20.00 per hour

Schedule:

• Choose your own hours

Work Location: Hybrid remote in Asheville, NC 28801

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