Job description

473 W Universal Circle, Sandy, UT 84070
awi-us.com | 801‐566‐1700

AWI is hiring an Office Coordinator to join our team in Sandy, Utah. For over 25 years, AWI has been in the business of providing technical expertise, products, and services that our customers rely on to effectively treat municipal and industrial water and wastewater throughout the United States. If you are a team player with a growth mindset, you are probably a great fit for our team!

Minimum Qualifications:

• At least 2 years of experience as an office administrator with bookkeeping responsibilities. An associate’s degree in business administration is highly desirable.
• Excellent customer service and interpersonal skills.
• Excellent organizational and communication skills.
• Demonstrated ability to work reliably both independently and in a team environment.
• Proficient with MS Office programs (Word, Excel, Outlook) and QuickBooks.
• Co-location with AWI’s team in Sandy, UT, full-time Monday-Friday.

Key Responsibilities:

• Answer incoming calls, emails, and mail in a friendly and timely manner, ensuring all messages are delivered promptly to the appropriate person.
• Coordinate all necessary office services. Document any entities that require annual 1099 documentation.
• Maintain a proper inventory of office supplies. Document and track company property for calculation and payment of annual property taxes.
• Coordinate the maintenance of company vehicles, including inspections and registrations, scheduled maintenance intervals, and cleanings as required.
• Receive and process invoices, expense reports, and payments promptly, ensuring that files are properly maintained. Execute bi-monthly check runs and follow up on delinquent accounts receivable.
• Compile and deliver financial records to AWI’s CPA for preparation of quarterly reports. Post quarterly federal and state tax payments.
• Plan and coordinate company events within established budgets.
• Assist the marketing and sales team in coordinating the maintenance and shipping/receiving of sales samples, displays, and promotional items.
• Assist the field service team in coordinating the maintenance and shipping/receiving of test equipment, rental units, and PPE.
• Assist the project management team in printing and binding drawing packages and manuals, issuing purchase orders and invoices, and coordinating shipping/receiving.
• Other duties as may be assigned.

Job Type: Full-time

Pay: $44,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Sandy, UT 84070: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Office Administration: 2 years (Required)
• Bookkeeping: 2 years (Required)

Work Location: In person

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