Job description
Are you a hard-working individual, looking for the opportunity to carve out a successful career in an organization where the spirits of family and hard work share equal billing? If so, the companies of Universal may be a good place for you! We are committed to rewarding skill, perseverance and an entrepreneurial attitude with opportunities for growth. Intrigued? Read on to learn more!
Job Summary
The Office Administrator is responsible for planning, directing and coordinating the administrative office functions, coordinating plant personnel matters, compliance with HR government and corporate regulations, and compliance with accounting policies.
Principle Duties and Responsibilities
- Works closely with plant management to assist with their staffing needs
- Provides administrative support to leaders to enable day-to-day operations for their teams and initiatives
- Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules.
- Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes.
- Partner with the team to build efficiencies within the team and improve alignment and communication.
- Handle and maintain confidential and sensitive information.
- Ensures all new hires have access to the Employee Self-Service system and complete their benefits enrollment
- Ensures employees have access to IPay to view and print their paystubs
- Ensures time and attendance system is accurate, and submits hours to the Payroll department on time for processing
- Identifies, researches, and resolves Administrative problems and opportunities
- Assists with accounting functions in accordance with established procedures and Company policy
- Reviewing Internal Control Checklist with Management
- Assists in ensuring the plant complies with Federal, State, and Company personnel laws and regulations, and HR policies and practices
- Distributes and posts communication pieces and materials throughout the office and the plant as necessary
- Ensures all personnel documents are scanned into OnBase to be filed into the employee's personnel file
- Completes special projects as needed.
- Performs other duties as required
Qualifications
- Minimum high school diploma with experience in administration/accounting
- Minimum of one year of experience in office administration or related areas
- Working knowledge in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
- Working knowledge of various office equipment (computer, scanner, etc.)
The Company is an Equal Opportunity Employer.
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