Closing Date: 2/20/2023 7pm CT

Primary Duties and Responsibilities:

• Responsible for all aspects of planning, coordinating and executing all activities related to live or virtual business meetings, training, conferences and events. Serve as the primary and single point of contact for employees and management to ensure consistency in processes and procedures. This includes hotel or venue selection, budget preparation, contract negotiations, selection of food and beverage, set-up, catering logistics and audio-visual technology (software, applications, and equipment).
• Manage online Meeting Request Form logistics to ensure completeness of requests and expectations are fully understood between meeting organizer and event stakeholders.
• Ensure set up and catering for all internal corporate meetings and training events for the Fargo building. Assist other branch offices with logistics as necessary.
• Develop a fully operational listing of vendors and pricing agreements for all lodging options within the Association’s territory. Responsible for cultivating and maintaining a high-value relationship with vendors at all times.
• Develop a full meetings and events calendar to ensure consistency and avoid overlapping or competing resources.
• Serve as the lead for employee social and fun events as well as employee-driven benevolence programs (e.g. United Way, Giving Hearts, summer baseball, etc.). Ensure employee-focused events and fun are consistent with our internal brand and consistent across teams and branch offices.
• Support/back up facilities staff with food and beverage inventory when necessary.
• May assist with other HR, Training or Facilities activities as necessary.
• Review and evaluate the success of programs and makes recommendations for continuation or cancelation of programs.

• Two year degree or related work experience.
• 3+ years of well-rounded event planning/coordination experience.
• Ability to handle high volume of pressure and last-minute requests with grace.
• Excellent project management and administrative skills with the ability to juggle competing, shifting priorities.
• Ability to work both independently and collaboratively with individuals at all levels with a collaborative, team-oriented approach to work.
• Superior communication skills and excellent attention to detail
• Excellent time management and general organization skills required. Ability to exercise judgment and discretion, set priorities and cope with competing demands.
• Knowledge of Virtual Event Technology such as: Microsoft Teams, Zoom, etc.
• Experience with Microsoft Office applications, especially Excel, Word and Powerpoint
• Some technical experience as it relates to event sound, projection and potentially livestreaming
• Ability to travel 25% of time.