Working Title: Grant and Professional Technical Assistant Coordinator
Job Class: Management Analyst 3
Agency: Department of Employment and Economic Development

• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 05/17/2023
• Date Posted: 05/11/2023
• Closing Date: 05/24/2023
• Hiring Agency/Seniority Unit: Employ & Econ Development Dept / Employ & Economic Dev-MAPE
• Division/Unit: Fiscal Management
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.25 - $37.02 / hourly; $52,722 - $77,297 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Telework Eligible: Yes, may be eligible to telework up to four (4) days per week
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to assist in the management of DEED’s statewide contracting, grant and loan operation by providing high quality customer service, ensuring that applicable contracting, grants and loan laws, rules and regulations are adhered to throughout the agency, researching a wide array of services, providing consultation under the lead Grant, Loan and Contracting Coordinator. The position will also assist in the department’s professional/technical, grants and loan contracts and execution.

This position assists grant and contract Coordinators and the Management Analyst in DEED’s contract processing (Professional Technical, Loan, Grant, Interagency, Joint Powers, Leases, Annual Plan and Income) so that all the department is in compliance with State and Federal statutes, rules, policies and procedures, legally effective to accomplish business need, meet appropriate financial controls, ensure fund integrity and accountability, and to assure contracts are of superior quality and provide service required. They will maintain all of the contracting, grant and loan documents for completion, draft and review for staff, State Program Admin Coordinators, Management Analysts, Procurement & Contracting Supervisor, Chief Financial Officer, Auditors, Program Staff, and others, as needed.

Minimum Qualifications

To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment.

Three (3) years* of work experience in the area of contract or procurement administration

• Bachelor's degree in Accounting, Business, Finance or other closely related field as determined by the agency may substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience

Applicants that meet the above minimum qualifications will be further evaluated on the following:

Knowledge of mathematical calculations related to percentages, averages, totals, etc.

Experience with software applications such as: Microsoft Word, Excel, Explorer and Access, and Adobe Reader

Ability to learn and become proficient in state procurement and accounting computer systems

Communication skills to explain departmental programs and policies to a wide variety of audiences

Preferred Qualifications

Bachelor's degree in Accounting, Finance, Business, or closely related field as determined by the agency

Authority for Local Purchase (ALP) at the $25,000 level

Experience in Minnesota's Statewide Integrated Financial Tools (SWIFT), creating purchase orders and procurement system (EOIR)

Knowledge of DEED program-specific legislation, such as the Rehabilitation Act relating to client rights, responsibilities, and protections

Knowledge of DEED's diverse funding sources and rules related to the allowability of costs for these sources

Ability to handle large volumes of work while maintaining accuracy

Experience as a Paralegal or in technical and administrative legal work

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures

Additional Requirement

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers.

A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Nicholas Remme-Ong at nicholas.remme-ong@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nicholas Remme-Ong at talent.acquisition.deed@state.mn.us.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.

About Department of Employment and Economic Development

The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED’s mission is simple: to empower the growth of the Minnesota economy, for everyone. Our state’s economy is diverse and dynamic, enriched by creative entrepreneurs, established Fortune 500 companies, and a labor force that brings the Minnesota values of hard work and integrity to work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious.

DEED Is a Yellow Ribbon Agency. A Yellow Ribbon organization unites and coordinates all key areas within an organization to create a comprehensive network to proactively support servicemembers, veterans and military families.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.