Job description
Posting open until filled.
The main role of the Legal Assistant is to provide complex, technical, specialized and confidential legal office support.
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Maintains and manages the Legal Department database.- Responsible for routine scanning and filing of all documents.
- Coordinates meetings between the City Attorney and other staff or outside counsel.
- Uses online legal research tools to conducts legal research relating to legal issues and projects and prepares memoranda describing results of research.
- Collects, organizes, and analyzes factual information and documents relating to particular legal issues, projects, damage claims, litigation or similar matters.
- Reviews and revises as necessary easements and warranty deeds.
- Verifies citations and legal references on prepared legal documents.
- Creates and edits non-legal memoranda, research, reports and correspondence relating to assigned cases.
- Prepares initial draft and/or reviews contract documents for construction projects and for the purchase, lease, or sale of goods, services and professional services including specifications, bid documents, requests for proposals, requests for qualifications, and contractual agreements.
- Assists City Attorney with open record requests and reviews for necessary redactions.
- Performs e-discovery searches as needed for open records requests or litigation.
- Prepares initial drafts of legal pleadings and documents.
- Prepares correspondence and other written materials independently or from rough drafts, notes or verbal instructions.
Additional Job Functions
Performs other administrative duties as required.
This position provides remote work and schedule flexibility as determined by the City Attorney.
- The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through obtaining a fifth year College or university program certificate, and up to one year of related experience and/or training; or an equivalent combination of education and experience.
- Knowledge of legal terminology and the documents used in legal clerical work.
- Knowledge of legal procedures and practices involved in composing, processing and filing a variety of legal documents.
- Experience in basic legal research (Westlaw) is preferred.
- Paralegal certification or current second year or higher law student is preferred.
The City of Brentwood is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Signatures below indicate the receipt and review of this job description by the employee assigned to the job and the immediate supervisor.
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated office machines, which includes a computer, printer, facsimile machine, copy machine, calculator, telephone, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for sedentary work.
DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or signaling people to convey or exchange administrative information. Includes giving assignments and/or directions to co-workers or assistants.
LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to the job. Requires the ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice.
INTELLIGENCE: Requires the ability to learn and understand basic to complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to the job.
VERBAL APTITUDE: Requires the ability to record and deliver information to the public, supervisors, and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines and objectives.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment.
MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff, supervisors, general public, and officials) beyond giving and receiving instructions such as in interpreting departmental policies and procedures. Must be adaptable to performing under moderate stress when confronted with an emergency related to the job
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).
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