Job description

Full Time Labor Coordinator Position open with a renowned Sound, Lighting and Video company. This position will be located in our Atlanta, GA office.

Active Production and Design:
WE CHANGE REALITY

Atlanta-based Active Production and Design has produced countless Virtual and Hybrid meetings, events and charity fundraisers. Combining deep technical know-how with expert creative craftsmanship Active Production can design, deliver, and produce elaborate Virtual Events, Meetings, Gatherings for everything from virtual streaming to on-site live events.

This is a salaried exempt position - Labor Coordinator

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Annual Salary range: 45K to 55K depending upon experience

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Medical, Dental, Vision eligibility is the 1st of the month following the start date

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Other ancillary benefits, including, but not limited, to participation in the Company 401K program, paid holidays and paid vacation - eligibility is at 3 months of Full Time employment

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Paid Sick time is offered day one and is allocated based on the quarter in which the employee's start date falls

Position Summary/Objective: The Labor Coordinator -- coordinates/assigns technical event staffing and show labor for the Sound/Light/Video division of a large Special Effects Company. This position involves sourcing staff, handling administrative details and overseeing and coordinating changes in labor as required. This position will be located in our Atlanta, GA location.

Essential Functions of he Labor Coordinator: While not all-inclusive, following is a list of primary and general duties.

In addition to these listed duties, this position may also perform other tasks as assigned, will abide by all provisions of the Employee Manual, and shall participate in company initiatives and projects.

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Maintain the current labor schedule.

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Track technician availability and document/update technician's booked shows.

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Contact personnel for their availability, pre-confirm and schedule.

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Confirm technician show pay is accurate at the completion of each show.

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Contact union locals, if required, to obtain a one-off agreement.

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When a job is awarded, the person in this role will submit requests to Unions for requesting personnel.

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Utilizing client staff lists, fill the crew requirements with the most qualified employees available.

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Resolve crew issues, verify requirements for each day, confirm availability of crew and increase or decrease crew size as necessary.

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Coordinate and communicate confirmed staffing with the Travel and Freight team.

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Create and distribute show rate sheets to technicians.

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Upload and maintain technician records regarding licences and travel documents.

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On call labor after hours for changes, cancellations and no shows.

Education and Experience for the Labor Coordinator

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Two years of experience supporting Labor Staffing using both manual and automated labor systems (entertainment industry experience is highly preferred)

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Strong organizational skills and ability to work under frequently tight deadlines with accuracy

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Excellent computer skills, including Microsoft Office suite and Netsuite (preferred, but not required)

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Ability to work as a team member and leverage support where needed

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Collaboration in all duties is essential with appropriate department or function

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Good knowledge of the principles and practices of labor staffing

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Pleasant phone demeanor and professional communicator

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Excellent problem-solving skills

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Ability to work independently with minimal supervision

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Bachelor's degree in a related field of study is preferred; equivalent work-place experience is acceptable

Work Environment for the Labor Coordinator

This job operates in an office and warehouse environment. This role routinely uses standard office equipment such as laptop computers, smartphones, office phones and other standard office equipment. This role involves ongoing communication with internal employees and external contacts--via phone, email and any other professional means of communication necessary to complete the essential duties of the position.

Physical Demands of the Labor Coordinator

The person in this role must be able to remain in a stationary position 50% of the time and must move about occasionally inside the office to access file cabinets, office machinery and to have routine contact with individuals in the office and/or warehouse. The person in this role must frequently interact with employees, obtain information, attend meetings as needed to complete the essential job duties.

Position Type/Expected Hours of Work for the Labor Coordinator

This is a full-time position. Hours of work are typically an 8 hour day- in addition to a 1 hour unpaid lunch. This person in this role will typically work an 9am to 6pm schedule, except during high volume sales periods when evening and weekend work may be required. The labor coordinator will be part of a call rotation process and will receive calls after hours regarding emergency labor/scheduling questions.

Travel

This position requires infrequent travel, less than 25%. Travel may be mixed -- local and outside the local area and overnight.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Live Events, LLC and its affiliated companies is an EEO employer.

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