Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Interviews: will be scheduled within two weeks after the application deadline.

Who we are:

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly impacts the people in our community who come to the court to have their cases resolved. We need staff who want to have impact in their communities, value OJD's efforts to remove barriers to access justice services, and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you:

Location Highlights:

, Oregon’s Fourth Judicial District, is the largest in the State of Oregon. The court has over 320 staff, including 15 hearing referees and 38 judges working in four courtroom facilities in Multnomah County.

Position Highlights:

The Multnomah County Circuit Court is hiring a High Volume Clerk (Judicial Services Specialist 2) located in Portland, OR.

Much of your day will be spent in the courtroom, entering data in real-time during court events such as hearings and trials; reviewing case file (hard copy and electronic) preparing any forms necessary, processing exhibits on behalf of parties in the courtroom, and creating and maintaining a digital record of the proceeding using a variety of software and equipment. The work within the high-volume courtrooms is very fast-paced, will involve frequent distractions or interruptions and requires focus and attention to detail. The variety of case types clerked include: Traffic, Criminal, Small Claims, Parking, Domestic Relations and Landlord Tenant.

Outside of the courtroom, you will provide administrative support in partnership with other clerks and assistants in the court; handle documents filed with the court (hard copy and electronic) and determine next course of action, route files and documents to appropriate persons, and respond to questions regarding court business processes from attorneys, self-represented persons, other public agencies, or the public. You will prepare the various case types of court dockets/schedules and will be expected to communicate changes. At times you will work at the high-volume reception desk assisting the those who have questions about their court case, court process and procedures, or about which forms are available to them.

Assigned tasks may be changed to accommodate workload and organizational needs. Previous experience in a court or legal environment is preferred but not required. We welcome all candidates who are inspired by .

Instructions for Cover Letter and Work History/Resume:

Workday times out after approximately 15 minutes of no activity, and all progress will be lost. Your Cover Letter and Work History should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Failure to follow these instructions may result in rejection of your application.

Cover Letter

Work History/Resume

OR

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history for full consideration.)

The qualified candidate must have at least one year of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.

Special Qualifications

(These must be verifiable in your application.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter for full consideration.)

WORKING CONDITIONS

ADDITIONAL INFORMATION
Parking

Multnomah Circuit Court does not provide parking for courthouse or justice center staff. Flexible spending accounts are available to reimburse parking or transportation costs up to a certain amount each month, if staff elect to have these funds held from their monthly paycheck.

Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s confirming you are able to work in the U.S.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, .

Employee Benefits
to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit .

Questions and Support

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.