Job description

SUMMARY
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resource department. In addition this position will support the Payroll and Payroll & Processing Management Specialist to automate and streamline processes utilizing our onsite process management software.

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JOB DUTIES*

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of HR files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assists the planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Supports the Human Resources Generalist on recruitment activities to include job posting, prescreening applicants, and scheduling face to face and virtual candidate’s job interview(s) and extending offer letter to qualified job applicants for open positions.
• Backup for new hire onboarding and credentialing duties.
• Inventory and procure HR supplies in support of administrative office.
• Assists with CRNA provided housing; organize cleaning, assign to appropriate locum and new hires, maintain work orders through the Housing Authority and ensure they are furnished and supplied for newest tenants.
• Assists in the monitoring of supplies in CRNA provided housing (bedding, kitchenware, etc.), order and restock as needed.
• Assists with the creation and posting of new positions within the HRIS system as well as the communication of new job listings to all Compacted Tribal Administrators and other established recruitment entities.
• Ensure Laserfiche process are moving forward to completion.
• Supports the Education and Training Development Specialist with new hire orientation(s) and administration of Learning Management System.
• Under the mentorship of the Payroll and Process Management Specialist, aids in the administration and development of process management systems for the different deparments across the organization.
• Assists with travel arrangements for candidates who will be visiting CRNA from out of area as part of the recruitment process. These arrangements include flight, hotel and B&B accommodations, rental vehicle and follow up communication with the candidate once reservations have been made and confirmed.
• Performs other duties as assigned.

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NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES*

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

• Strong leadership abilities.
• Strong understanding and sensitivity to Alaska Native culture and lifestyle, with demonstrated experience working effectively with Alaska Native population.
• Strong written, analytical, verbal, and interpersonal skills.
• Skills in operating personal computer using a variety of computer software.

• Ability to keep accurate records and produce timely and accurate written reports.
• Ability to maintain strict confidentiality.
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to establish and maintain cooperative working relationships, including outside contacts.
• Ability to work independently as well as with teams.

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MINIMUM QUALIFICATIONS*

• Associate’s degree in Business or relevant field.
• Two (2) years’ experience working in an administrative or technical role.
• Any equivalent combination of experience, education, and training that provides the necessary skills, knowledge, and abilities.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Business or relevant field.
• Five (5) years’ experience in supporting an HR or administrative duties.
• PHR or SHRM-CP Certification.

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WORKING CONDITIONS*
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 25 lbs. The majority of work is performed in an office setting with a wide variety of people with differing functions, personalities, and abilities. CRNA is a smoke free and tobacco free campus. May require local travel between compact services of CRNA which may involve exposure to extreme weather conditions. Works in an environment where protection of client confidentiality is essential. Personal Protective Equipment will be provided when and where needed.

SPECIFICATIONS
Supervision Received:
Work will be monitored through meetings, reports, and regular communication with the immediate supervisor. General guidelines for operations are based on program requirements, conditions of grant award(s), and the general policies and procedures of CRNA.

Contacts:
Contacts include and not limited to volunteers, organizational staff, clients, and outside agencies.

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CONDITIONS OF HIRE*

• All employment at CRNA is “at will.” This means that the employee or CRNA may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• CRNA is a no tolerance workplace. All employees must pass an initial and random drug and alcohol screening to be eligible for and maintain employment.
• CRNA has several positions that require a criminal background check for the safety of our clients. All employment offers in the “covered” classification are conditional until CRNA has received a Federal criminal background check verifying eligibility to work in these programs.
• First Aid/CPR certification must be obtained within 90 days of hire for required positions.
• As applicable by position and company policy, must meet standards for fitness for duty, immunizations, credentialing and privileging.

Job Type: Full-time

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