Now offering a $10,000 hiring bonus!

Are you in pursuit of an inspiring career that encourages your community members to thrive?

Then Community Counseling Solution (CCS) is the place for you!

CCS offers award winning behavioral health, A&D, and DD Services throughout Eastern Oregon. We are currently looking for a full time, 40 hour a week HR Payroll Clerk (I, II & III) an is based in Heppner, Oregon.

The level of this position and the wage is based on experience and qualifications. As you can see there are 3 levels: I, II & III each have a different pay range.

HR Payroll Clerk I = $20.34 - $28.89 per hour

HR Payroll Clerk II = $22.16 - $31.02 per hour

HR Payroll Clerk III = $24.18 - $35.34 per hour

Preferred candidate will have experience with electronic payroll systems and familiarity with Paylocity. We are looking for someone who has experience with payroll in a company with over 100 employees. Multi-state knowledge of payroll tax is a plus.

Description

HR Payroll Clerk will process and manage Community Counseling Solutions (CCS) payroll. Calculate wages based on hours worked and administer payments. The goal is to ensure personnel receives the correct compensation in a timely manner.

Will handle all payroll and HR related functions including monthly draws and payroll, occasional supplemental checks throughout the month. Will ensure compliance with Federal and State laws, prepare and file W-2’s and 1095-C’s. Administers human resource programs; compiles and maintains personnel records, assists HR Director and HR team as needed by performing the following duties.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

RESPONSIBILITIES include the following. Other duties may be assigned.

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing payroll transactions including salaries, benefits, garnishments, taxes and other deductions.
• Calculates financial data
• Participates in benefits administration to include claims resolution, change reporting and auditing invoices for payment. Compiles and maintains records for use in employee benefits administration.
• Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason into databases and software programs.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Distributes information to co-workers and employees as needed and/or requested.
• Audit personnel/financial/benefit data for recording errors.
• Assists audits by providing records and documentation to auditors
• Check timesheets for accuracy.
• Process paper checks for distribution and handle direct deposit requests and data related to those items.
• Process information and confirm signatures for necessary payroll documents (Pay changes, raises, bonuses, etc.)
• Have the ability to balance, prioritize and meet strict deadlines.
• Process, track, and record wage garnishments.
• Computes wages and records data for use in payroll processing.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Train others in operational procedures as requested by HR Director.
• Examines employee files to answer inquiries and provides information to authorized persons.
• Coordinate with co-workers required operational activities.
• Identifies and recommends updates to payroll accounting software, systems and procedures.

Works closely with the accounts payable department.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above & below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Skills & Abilities

• Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.
• Ability to balance, prioritize and meet strict deadlines.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Knowledge of arithmetic, algebra, geometry, statistics, and their applications.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

ADMINISTRATIVE-COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of administrative and office procedures and systems such as spreadsheets, word processing, managing files and records, designing forms, and workplace terminology.

EDUCATION AND/OR EXPERIENCE

HR Payroll Clerk I - High school diploma required. Experience or education in accounting and/or finance with payroll experience preferred.

HR Payroll Clerk II – High school diploma required. Experience or education in accounting and/or finance preferred with 1 - 3 years’ payroll experience OR a combination of education and experience.

HR Payroll Clerk III – High school diploma required with 3-5 years of related experience, or 2 years’ experience with additional specialized training and/or certification OR a combination of education and experience. Payroll experience required.

LANGUAGE-READING-LISTENING SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to listen to others without interrupting and asking good questions.

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.

In addition to a pre-employment background check, each employee, volunteer and contractor shall be checked on a monthly basis against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If it is discovered that an employee, volunteer, or contractor is excluded or sanctioned it will be the cause for immediate termination of employment, volunteering, or the termination of the contract.

PERSONAL AUTO INSURANCE

Must hold a valid driver’s license as well as personal auto insurance for privately owned Vehicles utilized for CCS business such as client service purposes, travel between

business offices and the community, to attend required meetings and trainings.

Must show proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in property damage and maintain said level of coverage for the duration of employment at CCS.

The employee’s insurance is primary with CCS insurance being secondary. CCS reserves the right to deny any employee the use of a vehicle owned by CCS.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

Work is performed in an office environment and the noise level is usually moderate, but occasionally may be exposed to loud noise such as raised voice levels and alarms. Occasional out of area travel and overnight stays will be required for attendance ant meetings or trainings.

This position may be exposed to the everyday risks or discomforts which require normal safety precautions typical of such places as an office (i.e., moving mechanical parts, airborne particles, electrical shock, etc.).