Job description

Job Description
Under general direction of the City Clerk/Director of Communications, performs a wide variety of highly responsible administrative and supportive tasks in the City Clerk"s Department; provides staff support to the City Clerk/Director of Communications and City Council; performs the duties of the City Clerk/Director of Communications in the absence of the City Clerk/Director of Communications; assists with the City"s public relations, marketing techniques, and communication efforts, and performs related duties as required. Essential Job Functions
The Deputy City Clerk is required to perform a wide variety of administrative and support duties to assist the City Clerk/Director of Communications in the day-to-day functions of the City Clerk"s Department in compliance with state and local laws, codes, and policies. The Deputy City Clerk is required to perform the following essential job functions: attend City Council meetings to take minutes in the absence of the City Clerk; type reports and letters; assist with the preparation of City Council agendas, minutes and reports; researches information and prepares documents in response to inquiries from the public regarding City Council actions and records in compliance with the Public Records Act; drafts letters, proclamations and other correspondence; coordination of required FPPC filing; codification of City ordinances; assisting the City Councilmembers with their schedules and correspondence; answering telephone calls and assisting the public; and other duties as assigned. In addition, in the absence of the City Clerk/Director of Communications, manage the social media team, implement communication for large scale projects, implent the rebranding effort for the City, manage the Citys incoming news website, assist with the City newsletter, oversee council meeting video coverage contract, and oversee the City"s website. The position requires a degree of independence, initiative and flexibility. Knowledge, Skills and Abilities
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES: - Knowledge of modern office practices, English usage, writing, including proper grammar usage, spelling and punctuation. Knowledge of FPPC regulations, federal and state laws affecting the duties of the City Clerk. Experience with word processing and spreadsheet software programs. The ability to perform the following: responsible typing, secretarial and clerical work involving the use of independent judgment; interpret and apply policies, laws, rules and regulations; plan, organize and supervise the work of others; prepare reports with accuracy and speed; meet the public tactfully and courteously and answer routine policy questions in person and over the telephone; establish and maintain cooperative work relationships; take minutes of meetings and transcribe those minutes accurately; and ability to communicate clearly and concisely, orally and in writing.

Must have knowledge of techniques for preparing, producing and disseminating information utilizing all major media communication channels; principles and techniques of establishing and maintaining good relations with news media and other public groups and knowledge of local government operations, public event management, and marketing. Must be skilled at handling multiple tasks and projects in various stages of development and implementation. Must possess the ability to write, edit, and prepare for publication or reproduction news releases, magazines articles, correspondence, booklets, brochures, pamphlets, magazines, reports, speeches, scripts for radio, television or motion pictures, and other informational material; speak effectively; assume responsibility for the administration of a public information program. DESIRABLE EXPERIENCE AND TRAINING: - Knowledge of the functions, policies and procedures relating to the City Clerk"s Department; knowledge of legal requirements relating to the Brown Act, California Elections Code, Political Reform Act, California Public Records Act; Maddy Act, and Fair Political Practices Commission requirements; ability to transcribe and compose clear, concise and accurate minutes, correspondence, reports and documents; ability to operate computer programs including Microsoft Word and Outlook and to use applicable software and recording devices and maintain municipal records; and the ability to interpret, apply, explain and reach sound decisions in accordance with laws, regulations, policies and procedures. Additional Information
LICENSE REQUIREMENTS: Designation as a Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks. Commissioned as a Notary Public in the State of California, or willingness to obtain, such within six months of appointment. Possession of a valid California Driver License. Job Advertisement
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Located in northwest Orange County, the City of Los Alamitos is a peaceful, tree-lined residential area that is considered an ideal place to live. Although Los Alamitos is a quiet residential community, it is bordered by the I-605 freeway and there is easy access to the I-405 freeway. Located in West Orange County, adjacent to the cities of Long Beach, Cypress, Seal Beach and Garden Grove, the City is 4.3 square miles with a population of 12,580. Los Alamitos is comprised of people who take great pride in their community.
Los Alamitos has a highly diversified economic base, consisting of light industry, manufacturing, and commercial business. The City, however, still maintains much of its original small town image. Consistent with the community"s values is its caring attitude for its residents. Disclaimer
The City of Los Alamitos is an Equal Opportunity Employer and does not discriminate on the basis of Race/Color, National Origin, Sex, Religion, Age or Handicapped Status in employment or the Provision of Service.

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