• 
  A cover letter outlining your qualifications.
• A detailed chronological resume'.
• And at least three professional references with a phone number and an email address for each.

• Independently process, scan and save all documents (i.e., Payroll file documents to include schedule change notices, IRS forms, Retirement, Medical, etc) from the paper version of payroll files and Outlook File Folders into OnBase, referencing State payroll file and DOC Payroll established OnBase guidelines, policy, and retention schedules in order to process the existing paper file to be unloaded into OnBase. Save documents according to the OnBase guidelines.
• Provides input to problems to Assistant Agency Payroll Officer, Agency Payroll Officer and/or Business Service Executive Leadership Team regarding statewide impact.
• Ensures complex records being scanned are accurately maintained within OnBase prior to request to destroy paper file.
• Maintain confidentiality of utmost importance.
• Convert documents to PDF format if necessary.
• Use appropriate naming conventions to scan and save documents into OnBase.
• Work collaboratively with other clerical staff to ensure files are correctly scanned and saved.
• Prepares and processes Bank Deposits Daily.
• Incoming and Outgoing Daily Mail Processing.
• Prepare and Upload A-19’s and JV’s to AFRS.
• Under supervision of Assistant Agency Payroll Officer, coordinate and complete Public Records Request.
• Other duties as assigned.

• High School graduate or equivalent

• A business focused Bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting.
• Six (6) months or more experience using copy machines and scanners. Professional work experience using OnBase or a similar scanning/archiving system.
• Intermediate proficiency with Adobe Acrobat Pro and Microsoft Excel.
• Two (2) years progressive clerical experience.
• Basic proficiency in Microsoft Outlook and Microsoft Word.
• Highly organized multitasker who works well in a fast-paced environment.

Our Agency

Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

• Up to 22 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Telework Details
This position may be eligible to telework after initial in-office training is complete. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility as business requires.

Additional Information:
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a Union shop.