Starting salary for this position is: $3,650 (Monthly).

Employees will start at step C (monthly salary) of the salary schedule and will receive salary Step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

Community Colleges of Spokane (CCS) District Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Fiscal Specialist 2 in the Head Start Division.

GENERAL DEFINITION

Under general direction of the Director of Accounting and Budgets for the Head Start, Early Head Start, and Early Childhood Education and Assistance Programs (HS/EHS/ECEAP), the Fiscal Specialist 2 provides fiscal administrative support and acts as a liaison with Head Start sites, Community Colleges of Spokane (CCS) budget, account and purchasing departments and state, federal, and community agencies.

Responsibilities include ensuring fiscal accuracy of in-kind reporting, budgets and fiscal accounts, and developing and analyzing budgets for grants and contracts for HS/EHS/ECEAP.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Manage Head Start/Early Head Start system-wide in-kind collection, tracking, and reporting for multiple federal budgets, and review processes for accuracy. Train all HS/EHS staff on in-kind rules and processes and notify and advise appropriate individuals of in-kind statuses. *
• Establish and maintain program budgets to support program planning goals and directives. Research and forecast revenues and planned expenditures for grants/contracts and/or program requests. Establish budgets in the state/college format, grant format and program report format. *
• Develop, modify and maintain spreadsheets and systems for projecting and monitoring budgets and costs. Provide managers with training and technical support to utilize the spreadsheets and systems. Identify fiscal system shortfalls and assist in developing corrective actions. *
• Reconcile salaries and employee benefit projections, employee time and effort reporting, and prepare general ledger transfers with CCS payroll. *
• Analyze and revise program budgets, integrating revised program planning, revenue forecasting, budget needs/commitments and planned program expenditures. Notify and advise appropriate individuals of relevant findings. *
• Evaluate and allocate expenditures to appropriate budget and chart of accounts. Advise staff regarding fiscal compliance with departmental, institutional, federal, state and/or granting agency policies, procedures, regulations and standards. *
• Prepare, compile and provide program budget reports such as In-kind, Policy Council, Board of Trustees, and other program budget reports. *
• Perform Purchasing Card custodian duties; log transactions; review and code transactions; and reconcile invoices to bank statement. *
• Maintain confidential filing and documentation systems. *
• Manage client bus pass distribution process. *
• Provide site back-up for child care billing in absence of site fiscal support: contact state or community agencies to initiate child care payment authorization for eligible clients; prepare billing invoices; reconcile billing/payment records with CCS; and take corrective action as needed. *
• Assist in development of HS/EHS/ECEAP fiscal policy and procedures. *
• Participate in meetings as assigned. *
• May direct the work of others.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *

• Indicates this is an essential duty.

This position is designated a bargaining unit position.

REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

• 15 quarter hours or 10 semester hours of college-level accounting, auditing or budgeting. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Two (2) years of experience as a Fiscal Specialist 1, or fiscal record keeping experience.
• Proficient with Microsoft Office programs including Excel to create spreadsheets and reports.
• Ability to develop budgets.
• Ability to reconcile expenses.
• Ability to follow policies and procedures.
• Ability to pay attention to details and accurately perform work.
• Excellent communication skills both orally and in writing.
• Ability to work independently and as a member of a team.
• Ability to maintain confidential information.
• Ability to arrange work priorities to assure timelines are met.
• Acceptance of the responsibility to promote the welfare and best interests of students at all times.
• A demonstrable understanding and acceptance of the mission, values, goals, objectives and strategic plan of CCS.
• The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
• Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

The following qualifications are not necessary for application but could support a candidate’s success:

• Associate degree or higher from an accredited institution including 15 quarter hours or 10 semester hours of college-level accounting, auditing or budgeting.
• Three (3) or more years of fiscal record keeping experience.
• Experience with specific databases e.g., PeopleSoft, Access, Child Plus.
• Experience working with low-income families.
• Experience in Head Start or similar environment.

TOTAL COMPENSATION WITH BENEFITS: $58,970 - $73,950.

Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $41,760 - $55,872, plus
• Current employer-paid health and related benefit contribution rates, plus
  • Click here for a full list of benefits.
• Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

• Work is performed in a normal, temperature-controlled office environment.
• Work is sedentary in nature.
• Frequent use of computer and exposure to terminal screens.
• Visual focus and strain.
• Frequent repetitive hand/wrist motions and finger manipulation.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-month, 40-hours a week).
• 6-month probationary period; may be extended up to 12 months.
• This position is overtime eligible.
• Requires local or regional travel. If using personal vehicle, proof of driver's license and car insurance required.
• Proof of COVID-19 vaccination.
• Pre-Employment Post Offer, criminal history/child abuse information check including Department of Children, Youth and Families Portable Background Check prior to employment.
• Post-Offer medical exam which includes tuberculin screening and submission of documentation indicating Measles, Mumps & Rubella (MMR) vaccination or immunity.
• Criminal background check required.

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• CCS online application.
• Cover letter addressing your qualifications as applied to the responsibilities of this position. *
• Comprehensive resume. *
• Names, addresses, and telephone numbers of three professional references.*
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Confederated Tribes of the Colville Reservation and the Kalispel Tribe. The CCS Pullman Center operates on the WSU campus and is located on the ancestral homelands of the Palus people and on the ceded lands of the Nimíipuu (Nez Perce) Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is no longer a condition of employment.