City: Mt. Sterling State: Kentucky

Facility:

Address:

Phone Number:

Job Description and Responsibilities

GENERAL DESCRIPTION OF DUTIES:

This is an administrative position involving various accounting related functions, including the computer entry and maintenance of data relating to production, accounts payable, accounts receivable, and/or payroll. It includes the planning and performing of various duties to collect and process data accurately and timely within the specifications of standard practice. It requires regular contact within and outside the company, supplying and seeking information tactfully and with discretion.

RESPONSIBILITIES AND DUTIES:

Under general supervision is responsible for the following major tasks:

• Collect production data and verify accuracy of part numbers, quantities, labor hours, and other pertinent data
• Enter production data into computer, print and distribute reports
• Ensure department parameters [for production reporting] in the computer match actual data
• Assist Materials Department with period-end inventories [includes participating in physical inventories, interpreting tags and reports, and entering data into computer]
• Assist others with the understanding of the production reports
• Monitor compliance with administrative policy and procedure as it applies to production reporting
• Understand the manufacturing processes and their representation through the Bills of Material
• Cross-check receivers against receiving log for completeness
• Match receivers to invoices and verify that invoice data matches requisition or purchase order and that there is proper authorization
• Encode invoices with G/L account numbers
• Enter invoices into computer and file
• Maintain required logs
• Upload hourly payroll information into the computer from the timekeeping systems
• Process and produce hourly paychecks for the manufacturing facilities
• Track hourly tool loans and other similar deductions
• Create hourly payroll recaps
• File all hourly payroll-related forms into the payroll files
• Maintain the hourly employee computer data files
• Assist Human Resources with questions relating to hourly payroll
• Create time clock badges as needed
• Performs other tasks as assigned by supervisor
• Process, print and file customer invoices
• Process customer cash receipts into computer
• Print and distribute monthly accounts receivable related reports
• Reconcile cash and sales related general ledger accounts
• Maintain customer [computer] data files
• Reconcile and collect customer accounts receivable balances

Job Requirements: