The Field Contract Administrator (FCA) is responsible for managing the interface between the contractors and the area(s). The FCA is the primary liaison between the contractors and the area operations personnel. The FCA is the connection between the Site Contract Administrator and the contractor.

The Field Contract Administrator is a full time position with an expectation of 70-80% of their time spent in the field.

The Field Contract Administrator is responsible in the following areas:

Understand scopes of work

Participate in package preparation process

Conduct pre-job meeting

Inspection of contractor's equipment

Acceptance of services or work completed

Monitor safety, quality, cost, and schedule

Prepare passes and work permits

Verify receipt of service

Sign and maintain time sheets, material tickets, documentation for ROS

Maintain daily reports of work

Help CA resolve claims and issues

Monitor and document changes to contract

Ensure compliance with regulatory and Site safety requirements

Audit contractor's safety program and performance

Provide input on post-job evaluation

Reporting

• FCAs will report administratively to the Maintenance Supervisor
• FCAs will report functionally to Site Contract Administrator

Training For FCA (This is not an all-inclusive list, other training will be done as required)

(Should be completed within 12 months in order to remain in position)

• “Contract Administration Overview” Course
• Contract Administration Six-Step Process (S39G)
• Contract, Bid and Award Process (ACS-010)
  • Procurement Schedule for Contracts; Contractibility and Scope of Work
  • Develop/Assemble Contract Documents and Build Bid Package
  • Generate Qualified Bidders List; Bid Package Quality Review
  • Issue Invitation to Bid and Hold Bid Meeting; Evaluate Bids
  • Write Requisition for Work
• Contract Management (ACS-020)
  • Contract Management; Written notice to proceed letter; Contract Progress Management
  • Contract Status Report; Contract Completion and Closeout; Daily/weekly Log Reports
• Contractor Management (ACS-030)
  • Pre-job Startup Meeting; Contractor Safety Meetings
  • Issue Work Permits, JSA's and Field Auditing
  • Complete Incident Reports and Incident Investigations
  • Daily Report of Work
• Contract Payment Management (ACS-040)
  • Receipt of Service; Service Entry Sheets; AP Notification Resolution
  • Contract Invoice Management; Progress Payments
• CCMS Contract Management (ACS-050)
  • CCMS Process - CCMS Contract Review
  • CCMS Process - Transition of CCMS Agreement
  • CCMS Process - CLG (Contractor Labor Gateway)
  • CCMS Process - CCMS Invoice Process
  • CCMS Process - Closing out CCMS Contract

Minimum Requirements:

• High School diploma with craft or technical expertise, Technical degree (2 year), or engineering degree preferred
• Education or equivalent, experience in the aspects of contracting, craft/technical expertise, construction management or engineering
• Ability to work in process and field areas that may include physical capabilities such as climbing stairs, ladders, and construction areas
• Demonstrated ability to work with many individuals
• Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
• Effective oral and written communication skills, the ability to present information to all levels in the organization, and address external organizations.
• Demonstrated ability to develop and execute effective task planning.
• Demonstrated ability to work with various computer programs including the Microsoft Suite and purchasing systems such as SAP.

Core Competencies: - Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment