Job description

Local Entrepreneur seeking an Office Manager/Bookeeper for an immediate opening. This is a diverse role with wide ranging duties in a small, fast paced environment. The position will 'wear a variety of hats' while managing the day to day operations including bookkeeping, AP, AR, planning, analysis, IT support, vendor management, schedules, communications, executive support and other tasks. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

Office Management:

• Manage office duties and resolving issues including, but not limited to IT, office machines, phones, etc
• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Ensure that all items are invoiced and paid on time
• Provide general support to clients
• Assist in the onboarding process for new hires

Bookkeeping:

• Perform Accounts Payable duties including entering & matching invoices, getting approvals, making payments
• Full cycle Accounts Receivable including collections and billing
• Responsible for processing & posting payments
• Ensure accuracy of invoices, make necessary adjustments
• Biweekly payroll
• Create payroll entries to general ledger, reconcile payroll accounts
• Multiple bank reconciliations and record keeping
• Administer 401K
• Ability to gather and interpret financial information for senior management
• Trend analysis
• Must be proficient with quickbooks and have good organizational skills.

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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