Job description
Job duties:
- Provides administrative assistance and coordinates special projects for assigned executive(s) and business units.
- Researches, compiles, prepares, and analyzes reports, contributing to high-quality written reports, presentations and letters related to assigned business units.
- Prepares internal and external correspondence, reports, memos, emails, and other communications. Screens calls, correspondence, and inquiries.
- Manages calendars, reviews emails, manages mail, and flags priorities for executive and leadership team across assigned business units. Proactively escalates items for leadership attention and action.
- Researches, coordinates, plans, and executes team building, recognition, celebration, and customer-facing events.
- Coordinates meetings, meeting materials, room setup, participant materials, refreshments, and supplies.
- Marshals contracts, purchase orders, TARs and other similar requests through relevant approvals and processes, ensuring requests are approved, submitted, and completed timely.
- Assists with budget for assigned business units. Develops, monitors, investigates and reconciles budgets. Resolves budget discrepancies and escalates issues as appropriate. Manages purchase orders, TARs, and other similar type requests.
- Attends meetings, takes notes, and circulates follow-up items for action by meeting participants.
- Coordinates travel arrangements including domestic and international travel.
- Contributes to the division/function in other ways, assisting with general tasks as needed.
- Demonstrates strong and proactive organizational, planning, and time management skills
- Displays excellent attention to detail and follow up
- Exhibits excellent knowledge, skills, and abilities using Microsoft Office Outlook, Excel, Word, and PowerPoint
- Aptitude for learning and using various web-based computer applications such as travel, expense, time-reporting, and other similar systems
- Displays very good communication skills including writing skills and proactive communication with a variety of audiences.
- Mathematical aptitude
- Influences and negotiates on behalf of the leadership team member
- Handles confidential issues with discretion and good judgment
- Balances multiple priorities, projects, and tasks
- Ability to research, interpret and analyze information
- Organizational, planning skills, and time management skills
- Exercises discretion when handling confidential matters
- Experience in working in a matrix environment with multiple stakeholders and partners
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