Provide administrative support:

• Organize meetings
• Monitor e-mails
• Follow-up w/ subordinates on deliverables
• Handle telephones
• Produce reports
• Provide Time monitoring for Department
• Maintain City Source data base, requiring periodic input for all dept. members
• Review/follow up on 3rd party contractor approval requests
• Maintain log/monitor submission of project initiation budgets
• Organize Conferences/meetings with clients/architects/vendors

• Work with Human Resources to set up New Hire Orientation Meetings/Training with Department Heads
• Send team appreciation items (flowers, treats, etc.)
• Sales Force-Entering Prospects/Contacts/Awarding Project notifications/Lost Project notifications
• Monthly TRC- (Updating Spreadsheet) Information comes from the safety department
• KPI LOG (Monthly) Information comes from CMIC
• Client Surveys (Precon, Progress and Completion)- Done through Sales Force, tracking kept in Microsoft Excel

Provide administrative support to the Executive Vice President of the NY Operation as follows:

• Maintain calendar of appointments
• Handle correspondence, phone coverage, copying and filing
• Perform copying and filing as needed
• Travel arrangements
• Prepare monthly Expense Reports
• Schedule meetings
• Set up meetings, logging visitors into building security system
• Create and submit timesheets
• Secure conference rooms/venue, arrange food & beverage for meetings
• Order supplies, etc as necessary
• Plan ahead ensuring that meetings and calendar are without conflict and reflect priorities.
• Prepare necessary handouts, agendas, etc. in advance of meetings and deadlines.
• Reports: Monthly Sales: Assembly

Qualifications

• Excellent organizational skills
• Positive attitude; out-going personality
• Detail oriented
• Ability to handle confidential information
• Ability to work well under pressure
• Ability to multitask
• Ability to communicate effectively with all levels of employees
• Professional, enthusiastic, personable and energetic
• 5-10 years of experience in a similar role providing Executive Support
• Strong technical and reporting skills

Salary Range

• Desired salary range $60,000- $95,000

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life & AD&D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home & Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement:

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.