• Hours of Work: Monday – Friday, 8:00am to 5:00pm.
• Screening will begin ASAP and continue until the position(s) is filled.
• Start date to be determined, but as soon as practicable after the hiring/interview process

• Educational Benefits for the employees and dependents
• Tuition Reimbursement
• 15 – 18 Paid Holiday/Closure Days
• Two Paid Personal Days
• Healthcare/Dental/Vision/Life Insurance
• Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid
• Paid Vacation and Sick Leave
• Onsite Childcare Center
• Professional Development Opportunities

Essential Functions: – this position is Exempt, i.e., is not eligible for compensatory or overtime pay provisions of the FLSA. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned).

• Provide professional and effective primary reception for incoming visitors, scheduled and unexpected, via telephone, electronic, and/or walk-in contacts.
• Provides excellent customer service. Diplomatically and effectively interacts with internal and external stakeholders, senior-level administrators, as well as students, faculty, staff, and the general public.
• Assist the Division VP with operational tasks including meeting preparation, calendar management, document preparation, and procedural tasks as needed and necessary.
• Assist in the efficient day-to-day operation of the division and supports the entire Division team, which may include: coordinating and managing team members’ schedules, responding to inquiries from external parties when appropriate, etc.
• Per direction from supervisor, provide administrative support for division meetings, training sessions, activities, that may include arranging for location, setting up technology needs, refreshments/catering, travel, needed supplies, contacting meeting participants, confirming schedules, sending meeting reminders, etc.
• Engage in a high level of understanding of the LCCC Foundation’s CRM system, with a goal to use the system as efficiently as possible, including participating in trainings and implementation of new program tools.
• Receive organize, and file appropriate documentation required to be retained for division operations. Organizes and maintains the integrity of electronic files which may include performing regular data entry; converts paper documentation to electronic formats as determined appropriate and as directed
• As requested, attend college, division, and program trainings/meetings.

Knowledge, Skills, and Abilities:

• Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional, Adobe Sign), as well as database management systems.
• Strong analytical and organizational skills with attention to detail in all areas of responsibility.
• Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines, frequent interruptions, and some interpersonal pressure.
• Skills and abilities to perform as a detail-oriented, organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voicemail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment.
• Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process).
• Communicating with courtesy and tact, accurately determine others’ needs, collecting necessary information, and follow-through when requested.
• Ability to travel when necessary.

Physical/Mental Demands:

To successfully perform the essential functions of this position, an employee must be able to:

• Maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors.
• Comply with highly inflexible deadlines; there will be multiple occurrences of sudden, urgent task completion required.
• Adapt to a variable work schedule; including occasional evenings and weekends as needed.
• Interact with employees and/or students, past employees and/or students, members of the general public, and others who express opinions or may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.
• Engage in daily instances of prolonged sitting, standing, and personal computer use.
• Frequently move around the assigned work areas as well as within hallways and other parts of the campus.
• Frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 35 pounds
• Overnight travel may be required.

• Associate degree from a regionally accredited institution in business, communications, or related field of study or in lieu of the educational requirement, three years of experience in a professional environment as an administrative assistant may be substituted for an earned degree.
• Two years of experience providing customer service or administrative assistance in a detail oriented, computerized, and/or data-oriented environment; including proficient use of common office software programs.
• Two years of experience with an advanced skill level using Microsoft applications, including Word, Excel, and Outlook, etc.

• Bachelor’s degree from a regionally accredited institution in business, communications, or related field of
  study.
• Two years of work experience in an academic institution as an administrative assistant to include scheduling,
  planning, and purchasing.