Executive Ministry Associate
to the Executive Pastor & Executive Director of Stewardship

POSITION RESPONSIBILITIES:

General Responsibilities

• Partner with the Executive Pastor and Executive Director of Stewardship in projecting the voice and coordinating the practices of the Executive Office as it relates to the churchs:
  • Mission, vision, values and strategy
  • Major staff teams (Senior Leadership Team, Strategic Team, Resource Team)
  • Major Lay leadership teams (Board of Trustees, Board of Elders)
  • Internal and external constituencies (see below)
• Provide effective administrative support to the Executive Pastor and Executive Director of Stewardship, including:
  • Serving as their principal receptionist and gate-keeper
  • Maintaining shared contacts and groups in Outlook
  • Organizing Executive Office-sponsored meetings and corresponding room reservations, food service and operational set-up
  • Preparing expense reports and reconciling monthly credit card statements
  • Managing reservations, accommodations, and details for hosting external visitors, as requested by the Executive Pastor and Executive Director of Stewardship
• Set a tone of gracious presence and practical responsiveness to the inquiries of:
  • Staff, lay leadership, congregants, visitors, and guests
  • Individuals and entities beyond the churchs walls, as needed
• Serve as the representative of the Executive Office with the Staff Recognition Team and Human Resources Office in the planning and execution of celebrations throughout the year, including:
  • Weekly All-Staff Breaks
  • Monthly All-Staff meetings
  • Employment milestones
  • Staff transition recognitions
  • The annual Holiday Luncheon
  • The annual Staff and Volunteer Picnic
  • Lunch Bunch
• Extend the hospitality of the Executive Office by maintaining a supply of coffee, water, soda, and snacks and ordering meals, as needed.

Specific Support of the Executive Pastor

• Provide administrative support for meetings of the Senior Leadership Team and Strategic Team, maintaining relevant files in TEAMS.
• Coordinate calendaring, documents, communications and other arrangements in service to the work of the Elder Council and Board of Elders, including:
  • Scheduling meetings
  • Revising the Elder Roster
  • Updating the Leadership Calendar
  • Preparing and sending out other materials needed for Elder meetings
  • Maintaining current files and archives in TEAMS and shared drives
  • Updating lists of volunteer teachers and leaders for the Fall meeting of the Board
  • Supporting the annual Elder nominations process
  • Acknowledging and gifting retiring members of the Elder Board.
• Provide administrative support for special projects/needs in other departments as agreed upon with the Executive Pastor.

QUALIFICATIONS SOUGHT:

Skills & Talents

• High emotional intelligence, interpersonal, and teamwork skills.
• Excellent written and verbal communication abilities.
• Superior organizational, logistical, project management, communication and planning skills, including the capacity to prioritize multiple tasks under tight deadlines while maintaining high standards of composure and work quality.
• Experience with or ability to become proficient in modern workplace software, including:
  • Microsoft Office - Word, Excel, Powerpoint, Teams (advanced skills desired)
  • Zoom teleconferencing
  • EventU scheduling (will train)
  • Touchpoint database (will train)

Knowledge of PC environment required; knowledge of Mac environment a plus.

Personal Traits

• Desire to grow more Christ-like in character
• Resonance with the mission, vision and values of Christ Church
• Comfort in working in a fast-paced, high-capacity environment
• High degree of professionalism and poise
• Ability to maintain strict confidentiality
• Capacity to discern needs and respond appropriately, sensitively and proactively.
• Appreciation for ones own and others giftedness

Education & Experience

• Bachelors degree (preferred but not required)
• Track record of successful executive level administrative support or management
• Experience in a service-related industry or church environment
• Previously worked on a team or for more than one person