Development Office Administration 40%

• Provides support to the Director of Development in the fulfillment of departmental duties, including:

generation of annual tactical plans and monthly status updates; budget preparation; expense reporting; travel

and meeting coordination; calendar management and file maintenance.

• Draft donor correspondence, develop reports and presentations, and coordinate the content collection and

approvals process for the creation of newsletters, publications, digital platforms such as but not limited to Classy and MyEmma, social media posts and printed fundraising collateral with support from Marketing and Communications/PR team.

• Assist Development team with large mailings, preparation of donor packets, tracking of donor recognitions

and meeting coordination and file maintenance.

• Document standard procedures and guidelines as required for donations processing and other development

office procedures to ensure consistency and succession planning.

• Prepare acknowledgment letters for all donations, tribute gifts, pledges, letters of intent, and donor stewardship/recognition. Provide supporting information to Development Officers, Board of Governors and Administrator for personalized acknowledgement and donation-related correspondence.
• Primary contact for in-kind gifts, in coordination with Child Life
• Proactively clean and update donor information in Blackbaud CRM
• Generates weekly, monthly, and quarterly queries and reports for various stakeholders.
• Enters data for all individual and institutional donations and other transaction-related correspondence.

Prospecting & Cultivation 30%

• Assist development team members and volunteer solicitors with individual donor prospect identification,

research, cultivation, solicitation and stewardship. This includes developing stewardship relationships with

select donors and volunteers.

• Help build relationships with donors, colleagues, and Shriners by engaging and cultivating and renewing donors $500 - $999.
• Track and follow-up on all employer matching gift requests. Implement strategies to expand employer match

opportunities.

• Assist development in maintaining cooperative relationships with affiliated Shrine Temples, Shrine Clubs, and local community support groups (3rd Party Events) for philanthropic support.
• Research new donation channels or tools to expand giving opportunities. Work with team to properly

implement new campaigns, appeals and opportunities.

• Create and maintain confidential donor prospect records in hard copy and electronic formats.

30 %

Events 15%

• Supports the Development Director in the planning and execution of major donor cultivation meetings, luncheons, and events including: creating and managing event budgets; planning timelines; coordinating venues, catering, equipment and speakers; track all event data using CRM, including invitation lists, RSVPs, payments, donations, and annotations in individual donor records; serve as main “day of” logistics orchestrator and troubleshooter; facilitate post-event follow-up activities; and conduct post-event appraisals to determine

success.

• Support Development Committee and various other departmental meetings, including: date and location

scheduling; communication; attendance tracking; agenda; meeting material and presentation preparation;

logistics coordination; meeting minutes recording and distribution; and follow-up activities.

• Assist development team with 3rd party events including event promotions, check presentations, conducting and assisting with hospital tours, etc.

Builds collaborative relationships with leadership, medical staff, peers, and hospital staff. 5 %

Actively supports all department and hospital policies. 5 %

Actively supports patient safety initiatives. Responds and acts on safety recommendations. 5 %

Note: This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.