Job description

JOB SUMMARY

The purpose of this position assist in maintaining the accuracy, availability and completeness of all Town accounting and financial data in accordance with Generally Accepted Accounting Principles and Governmental Accounting Standards Board guidelines. Document accounting procedures and ensure accurate and timely financial processing and reporting to meet internal and external schedules. To coordinate all accounting activities, perform spot audits, reconcile and appraise the accounting and financial systems, accounts, funds, records, and related processes to ensure accuracy, adequate internal control, sufficient security, and compliance with government account standards. Routinely provide financial administration support to other members of Town staff and assist in providing/preparing financial information for decision making authorities. Assist with training Finance department personnel along with providing internal support to various departments. The position will strive for success by demonstrating Little Elm's core values of Integrity, Customer Service, Efficiency and Innovation. These values are the foundation of the organization.

EDUCATION/TRAINING/EXPERIENCE

Bachelor's degree from an accredited four-year college or university plus a minimum of four (4) years related governmental accounting and audit experience; professional certification and/or advance degree preferred; or equivalent combination of education and experience.

LICENSES OR CERTIFICATES

• Must possess a valid Texas Driver's License.
• Must be bondable.
• Certified Public Accountant (CPA), Certified Governmental Finance Officer (CGFO) or similarly related professional designation is required or must be obtained within 18 months.

LANGUAGE SKILLS

• Ability to read, write, and speak fluently.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies or authorities, or members of the local business community.
• Ability to effectively present information to top management.

OTHER SKILLS, ABILITIES & REQUIREMENTS

• Ability to establish and meet strict deadlines.
• Self-motivated.
• Ability to establish and maintain good relationships with supervisors and other personnel.
• Demonstrate a willingness to perform duties in a team environment.
• Excellent knowledge and skill in the use of a computer.
• Knowledge and demonstrated use of all the Microsoft Office Suite of products including excel, word and power point and financial systems.
• Skills coordinating and managing multiple projects and/or assignments.
• Skilled in the use of a variety of machines; including, but not limited to, personal computers, telephone, calculators, facsimile machine and copier.
• Capable of exercising sound judgment and competent decisions. Independent judgment and decision-making abilities are necessary to apply financial skills effectively.
• Remains flexible and open to new ideas and encourages others to value change; ability to identify ways to incorporate new practices into existing framework; ability to work well under pressure and stress; meet deadlines; plan, organize and prioritize multiple work assignments.

REASONING ABILITY

• Ability to interpret a variety of instructions furnished by management in written, oral, diagram, or schedule form.
• Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to operate various machines and/or equipment; and reach with hands and arms. The employee frequently is required to talk and hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Primarily conducts daily functions in an office environment. Per the Town's remote work policy, this position is eligible to work in a limited capacity from home.

ESSENTIAL JOB FUNCTIONS

• Monitoring and apply the application of Town's guidelines, policies, and procedures; and efficient completion of work flow requirements.
• Assists with the development and maintenance of general accounting system; responsible for the establishment and recording of all governmental and enterprise funds, tax increment reinvestment zones, public improvement districts and debt service funds.
• Assists with routine financial reports for the Department which will include reconciliation analysis reports, cash reports and monthly interim financial and budgetary reports.
• Maintaining the Town's fixed asset accounts including routine accounting entries that would include additions, deletions, transfers, gains, losses and annual depreciation allocations to the governmental, enterprise and government wide statements.
• Coordinates preparation of monthly, quarterly, and annual financial statements and preparation of the Annual Comprehensive Financial Report, including communications with departments, obtaining statistical data, maintaining audit schedules for GASB34 adjustments for annual government wide statements;. Ensures compliance with all applicable GASB pronouncements. Manages annual single audit preparation and reporting requirements; prepares and posts audit journal entries. Works directly with outside auditing firm.
• Understands and assists with the interfacing of financial software applications with third party vendors; maintains the chart of accounts, manages daily accounting processes, month-end and year-end close procedures ensuring reconciliations and substantiations of account balances are completed in a timely manner.
• Assists the department with the annual VERF budget regarding fleet balances and contributions.
• Prepares and files monthly, quarterly and annual reports with regulatory agencies, including but not limited to the IRS, State of Texas, Texas Comptroller, and the Securities and Exchange Commission.
• Supervises the maintenance of the general ledger, prepares and/or reviews recurring and other necessary journal entries, oversees general ledger postings for miscellaneous, standard, and recurring entries; reconciles accounts and subsidiary ledgers and takes necessary action to correct errors.
• Manages grant administration and reporting by obtaining pertinent grant documents, reimbursing requests from recipient departments, preparing and filing reports with the appropriate agencies, preparing schedules of State and Federal assistance, identifying corrective actions needed and implementing and following–up on corrective actions.
• Manages accounts receivable for inter-local agreements, MOU's, economic development agreements and developer agreements.
• Maintains listing of development escrows and deferred revenue schedules.
• Assist the CFO in monitoring the Town's Capital Improvement Program with regard to bond transfers, source of funding, and reconciling projects.
• Assist department in developing, testing, and training in various areas of the financial system.
• Assist to a wide variety of requests for information from various entities, i.e. public, various organizations, and agencies.
• Attend Council meetings or other Town public meetings when necessary.
• Able to respond to emails and phone calls during non-business hours when needed.
• Performs related special task work as directed by the Chief Financial Officer.
• Communicate promptly and professionally with the CFO on any and all issues that relate to issues relating to non-performance, violations of policies and procedures, and or any additional matters deemed to be significant violations of standard accounting principles.

E.O.E. The Town of Little Elm does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.

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