An Overview

Under general supervision, the Contracts and Procurement Technician performs and provides support for procurement and purchasing work of a highly difficult and responsible nature. The work includes assembling product and price data for purchase order award, processing of requisitions, issuance of purchase orders, recording payments and making entries in the automated purchase order tracking system and administering the department's purchase card program.

What You Should Bring

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  Review purchase requisitions and contract requests for completeness, proper expense codes, contract or purchase order term, appropriate attachments, and compliance with City Code;
• Maintain procurement records (purchase orders, bids and quotes files) as per Virginia State Law and City code;
• Monitor and update certificate of insurance(s) relating to active/current contracts ensuring contractor’s insurance is current;
• Assist in collecting technical information for the development of bid specifications for General Services supplies and equipment;
• Performs word processing/data entry of contracts and procurement related correspondence, records, reports, forms and spreadsheets;
• Answer inquiries from employees and outside agencies and explain City ordinances, policies and procedures pertaining to City Purchasing;
• Administer the department’s purchase card program; and
• Performs other duties as assigned.

Bachelor’s or Associate’s degree in Public Administration, Business Administration, Finance or a related field plus three years of responsible procurement or buying experience which required negotiating with professional and non-professional service providers, creating technical or general specifications, and/or modifying technical or general specifications prepared by others. Extensive use of the Microsoft Office Suite; and experience working in local, state or Federal Government environment.