Job description

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
• Cover Letter

• Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Administrator
DEPARTMENT: Theatre Arts
SCHEDULE: Monday - Friday, 9:30am to 6:30pm

• Occasional evenings, holiday, or weekend work required: Some rehearsals and attending performances are in the evenings/weekends.

REMOTE WORK ELIGILITY: No
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
LOCATION: Manhattan Center: 50 Broadway, New York, NY 10004

• Occasional travel required.

ANNUAL SALARY: $58,500/annually to $60,266/annually ( Molloy utilizes a salary calculation tool that is designed to treat all University employees fairly and maintain internal equity with-in our compensation structure. Salary for individual incumbents is determined by skills and knowledge, position relevant experience, and equity within the University).
FLSA STATUS: Exempt (Salaried)
GENERAL PURPOSE

• Administrative position that coordinates communication to students and Performing Arts Instructors and is responsible for scheduling, processing grades, booking classrooms, data entry and maintaining files.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work with Director of Manhattan Center and Director of Curriculum and Student Affairs in coordinating the communication to students and Performing Arts Instructors including: schedules, room changes, policy reminders and changes, forums and meetings, discounted and free theatre tickets. Assist Conservatory Staff in addressing student concerns. Assist in addressing Performing Arts Instructor concerns and issues with Molloy/CAP21 Studio Courses including: equipment needs, copies, room changes, etc.
• Coordinate the paperwork for the grading process for Molloy/CAP21 Studio Courses that occur on the Manhattan center, including: creation of course grading evaluation forms, distributing grading evaluation forms to conservatory instructors, troubleshooting issues with formatting and conservatory instructors confusion, culminating all individual Molloy/CAP21 Studio Courses into an overall studio GPA for each course, and communicating individual courses grades with students.
• Maintain and update student files and records for all Molloy/CAP21 Studio Courses that occur at the Manhattan center. Coordinate records of students attendance for all Molloy/CAP21 Studio Courses on a daily basis. Compile materials for each student for Molloy/CAP21 Studio Courses for each semester, including, orientation materials. Coordinate the distribution and collection of student course assessments for all Molloy/CAP21 Studio Courses that occur at the Manhattan center. Coordinate the distribution and collection of homework expectations for Molloy/CAP21 Studio Courses that occur at the Manhattan center. Participate in conducting student forums.
• Coordinate the scheduling and communication of all private voice and coaching lesson times to Performing Arts Instructors and students for the private voice component of the Molloy/CAP21 Studio Courses. Input the Molloy/CAP21 Studio Course schedule, including private voice assignments, into the electronic room reservation system.
• Support the Conservatory Staff, including Heads of Acting, Voice & Music, and Dance on administrative and strategic decisions for all Molloy/CAP21 Studio Courses that occur on the Manhattan Center. Assist with securing Performing Arts Instructor and accompanist substitute needs. Participate in conducting Performing Arts Instructor Faculty meetings. Manage the resource library – updating our list of scores and librettos, making sure all material is organized and scanned, and answering student questions concerning its resources.

REQUIRED MINIMUM QUALIFICATIONS

• Bachelor's Degree (Arts Administration or Comparable Area of Study)
• Microsoft Office (Outlook, Excel, Word)
• Databases (FilemakerPro)
• Jenzabar Software
• Scheduling Software (Ad Astra; YaRooms)
• 3-5 years of work-related experience

PREFERRED QUALIFICATIONS

• N/A

VACCINATION GUIDELINESS FOR EMPLOYEES AT MOLLOY UNIVERSITY
The University will continue to require that all students and employees be vaccinated against COVID-19 with the initial vaccine series. The University strongly encourages student and employees to get the COVID-19 booster when they are eligible.
EMPLOYEE BENEFITS

• Medical , Dental, Vision Insurance
• Employee Assistance Program (EAP)
• Tuition Remission - Undergraduate, Graduate, and Doctoral
• NY 529 College Savings Plan
• Retirement: TIAA-CREF
• Time Off - Personal, Vacation, Sick, Summer Schedule, Holidays
• Commuter Benefits - WageWorks
• Flexible Spending Account Plans (FSA)

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The duties listed above are intended only as illustration of various types of work that may be preformed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy University, an independent, Catholic University, rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.
All Molloy University employees are expected to display an understanding of and a commitment to the University's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability. In selecting for employment, the University is committed to the highest standard of excellence and will select the best qualified candidate. In cases where there are equally qualified candidates for positions, selection will be made from those groups of persons who have been identified by the Federal and State Governments as having been discriminated against in the past

Job Type: Full-time

Pay: $58,500.00 - $60,266.00 per year

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