Job description

535555

Morningside

School of International and Public Affairs

Full Time

Opening on: Apr 26 2023

Grade 10

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Job Type: Officer of Administration

Bargaining Unit:
Regular/Temporary: Regular

End Date if Temporary:
Hours Per Week: 35

Salary Range: $67,000-$70,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of the International Security Policy (ISP) Concentration, the incumbent manages the day-to-day administration of the Concentration with duties ranging from student advising to program development and event coordination, financial administration, alumni engagement, data collection and analysis, and critical liaison work with the student affairs, career services, alumni affairs, and other operational divisions of the School of International and Public Affairs.

Responsibilities

Student Advising and Support—Assesses student advising needs and advises students on specific concentration requirements, directing them to additional resources (e.g., the ISP directories, Student Affairs, Financial Aid, the Career Advancement Center, alumni advisors, faculty, etc.). Works with the Career Advancement Center and the ISP Director to facilitate communication with potential employers of ISP graduates through outreach and events.

Curriculum Development—Drawing on knowledge of the field of public policy and international affairs, assists with curriculum development and faculty recruitment as needed. Duties include collecting, organizing and analyzing data helpful in developing the curriculum, including current and prospective curricular offerings, course evaluations, etc. Conducts internet research on potential adjuncts or other affiliates drawing on familiarity with the ISP field of study and major stakeholders in the same. Informs faculty and students of changes in the curriculum, and keeps Student Affairs and other SIPA offices informed of the same. Supports capstone workshops as needed. Assists faculty members in updating course materials.

Program Development and Coordination—Coordinates logistics for ISP retreats, mixers, seminars, panels, workshops, and other co-curricular activities, directing student staff in making room reservations, food arrangements, preparing materials and publicity, taking minutes, and doing the related follow-up. Manages updates and revisions of the ISP pages of the SIPA website and the ISP Bulletin (student-facing live Google Doc).

Financial Administration—Coordinates an annual ISP budget of approximately $12,500. Maintains a spreadsheet of expenses to advise the Director of available funding and unmet needs, processes bills and invoices, facilitates co-sponsorship of events and internal transfers of funds to/from other academic departments and student groups, assists the Director in filing for reimbursement, and works with the SIPA Business Manager to ensure that the Finance Office’s expense summary statement and balance remaining at the end of the FY are in alignment with ISP’s own records.

Data Administration—Prepares statistical reports for the Director on enrollment, student progress, student interest, and feedback on the five ISP career focus areas, graduate employment, alumni engagement, etc. Directs student staff on maintaining and updating back-end databases for the ISP Alumni Advisor Directory and ISP Employer Directory as needed. Oversees the administration, analysis, and presentation of student surveys as needed.

Alumni Relations—Works with SIPA's Career Advancement Center and Office of Alumni Relations to maintain and strengthen ties to alumni, including helping maintain current employment and contact information for alumni and organizing alumni-student-faculty events. Supports CAC’s annual ISP Career Series and DC Career Conference through recruitment of alumni panelists and student moderators. Manages updates and revisions of the ISP Alumni Advisor Directory and the ISP Employer Directory.

Supervision—Recruits, trains, and oversees two ISP Program Assistants (graduate students working up to 20hrs/week). Reviews and approves PA timesheets and works with the Human Resources Office to ensure they are paid in a timely manner.

Performs related duties as assigned or requested.

Minimum Qualifications

Bachelor's degree or equivalent required.

Must have excellent oral and written communication skills and organizational ability (including multitasking, juggling many short- and long-term projects and deadlines concurrently).

Must have budget and data management skills, including facility with spreadsheets and/or databases.

A strong customer service orientation is essential, with proven ability to work with diverse populations.

Must have strong interpersonal skills.

Preferred Qualifications

Advanced degree in public policy and/or international affairs preferred.

Prior experience in higher education or nonprofit administration desirable.

Prior experience in program coordination highly desirable.

Familiarity with the field of international security policy strongly preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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